Residency Coordinator

Job Summary:

The Anesthesiology Residency Coordinator, hereinafter referred to as the Coordinator, under direction from the Education Manager, the Residency Program Director, the Academic Administrative Director, and the Director of Finance and Administration, is primarily responsible for coordinating the Anesthesiology Residency Program and its residents in training, hereinafter referred to as the Residency.

The Coordinator provides essential communication and networking for the effective functioning of major Anesthesiology residency training programs. The Coordinator represents the Residency on behalf of the Graduate Medical Education (GME) Office, the Department of Anesthesiology, the School of Medicine, and the University of Colorado.

Key Responsibilities:

• Manages all aspects of the annual Residency recruitment process including fielding prospective residency information requests primarily by e-mail and phone, establishing interview days for residents, coordinating faculty interviewers, space, meals, transportation and, in some cases, housing and other needs for prospective residents, and finally gathering and assembling interview results and preparing for the Resident Match process.
• Manages the initial onboarding process and annual program progression from the Match date through graduation.
• Develops and maintains up-to-date informational brochures on the Residency in hard copy and online versions, as appropriate, as well as coordinating all required electronic recordkeeping that serve as the data processes for the Residency.
• Manages the various databases required for compliance, including, but not limited to, ERAS, NRMP, ABA, OnCall (amion), the system required by the University of Colorado Hospital for physician on-call scheduling, MedHub, the software required by the GME office for resident reporting. Additionally, manages software used for resident evaluations or a host of other residency needs.
• Prepares reports for the Department or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or other, as requested. Policy Coordination and Compliance.
• Works in collaboration with the Program Coordinators, Education Project Coordinator, Education Manager, and Residency Program Director to enhance the program and resident experience. 
• Coordinates program and fiscal policies related to residency needs at all training site locations, including the University of Colorado Hospital (UCH), Children’s Hospital Colorado (CHC), the Denver Veteran’s Administration Medical Center (VAMC), Denver Health Medical Center (DHMC) and others.

Work Location:

This role is expected to work onsite and is located in Aurora, CO. At the conclusion of the training period, the incumbent may be eligible for remote work 1 – 2 days a week pending the approval of the Pediatric Division Manager.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado’s second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s Degree education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited college or university.
  • A combination of education and related technical/paraprofessional experience may substitute for the bachelor’s degree on a year-for-year basis.
• One (1) year of professional experience in an academic setting or high-level customer service environment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) to three (3) years of professional experience in an academic setting or high-level customer service environment, preferably related to medical education.
• Experience utilizing software systems such as Microsoft Office Suite, NRMP, Adobe, Teams, and Zoom
• Previous experience working within Graduate Medical Education (GME) as well as familiarity with the accrediting bodies is preferred.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Organizational skills with ability to plan and organize Residency needs and activities, establish work priorities and provide follow through to ensure completion of activities, both individually and assisting others with work tasks.
• Knowledge of, or ability to, become fully competent in computer programs essential to the Residency, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (amion) scheduling tools and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
• Ability to understand and apply regulatory requirements at the program level.
• Ability to communicate effectively with administrative personnel, physicians and other program personnel, trainees/prospective trainees, staff, and other constituents, in written communications and oral presentations. Interpersonal skills working with residents, fellows, faculty, team members, and others in an environment of high volume and stress.
• The ability to be a team player is essential.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Abigail Jacoba, [email protected]

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 1st , 2024.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $48,989 - $62,314.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .