Office Admin Associate

Updated: 9 months ago
Location: Columbus, OHIO
Job Type: FullTime

Position Information

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Position Information

Top Message Both current Ohio State employees and the general public may apply for this classified civil service position.
Message to Applicants
Number of Positions Available 1
University Title Office Admin Associate
Working Title Office Admin Associate
Department Facilities Support
Department Location Columbus
Requisition Number 440151
Summary of Duties

Responsible for daily administrative and general office support for Building Automation Shop (BAS) in Facilities Operations and Development; serves as initial customer contact for shop; professionally represents BAS to staff, customers, and vendors; handles confidential and/or sensitive inquiries from customers, administrators, and staff; supervises other administrative support staff and students to ensure accurate, consistent and efficient support; relieves and supports Assistant Director and supervisors of routine and non-routine administrative duties; manages work flow for work requests, purchase requests, telecommunication devices, class registration and travel; coordinates procurement review and submittal processes at the shop level; prepares and produces routine to complex technical reports, charts and correspondence; creates and maintains files and records; researches and coordinates procurement for supplies and materials for all of BAS; tracks and monitors financial transactions and budget allocations in support of the BAS budget; coordinates all tasks related to payroll, personnel, purchasing, billing, procurement, and inventory maintenance and control; initiates resolution of personnel actions to include research and resolution of accruals and payroll data; develops, maintains, updates safety information; professionally represents BAS at meetings and on committees; assists other Operations areas when required; performs other related duties as assigned. Primarily works on first shift, but is subject to changes in shift, hours, days, and/or location as operations dictate.

Keyword: apjobs

Additional Information for Applicants:
Pre Employment Screening Requires the successful completion of a background check.
Required Qualifications

Six months of experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information; three months of experience (300 hours course work) in budgeting.

Desired Qualifications

Previous experience in an administrative capacity; excellent organizational skills; ability to communicate professionally and effectively, verbally and written; ability to work independently and multi-task; ability to function efficiently in a fast-paced environment with changing priorities; ability to handle sensitive inquiries from customers/administrators; knowledge of University policies, processes, and procedures; experience with AIM, Microsoft Office, Kronos, and eTime reports; management and/or supervision experience; budgeting experience/training; significant experience in a facilities maintenance office environment; understanding of HVAC technical terminology.

Target Salary $21.15 - $24.03 Hourly
Job Category Civil Service
Job Appointment (FTE%)


Full/Part Time Full-time
Temporary or Regular Regular
Posting Start Date 06/18/2018
Posting End Date 06/25/2018
Dept Contact Name Hubbard,Rebecca L
Dept Contact Phone 614/247-6820
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