Assistant to Dean

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Job Title:
Assistant to Dean

Department:
John Glenn | Office of the Dean

The administrative assistant 3 provides a broad range of administrative and clerical support functions for the Assistant Dean for Students and Instruction, the Associate Dean for Faculty and Research, and the Associate Dean for Curriculum of The John Glenn College of Public Affairs; assists in scheduling, calendaring, and travel and purchase requests; acts as a representative of the College to greet guests, alumni, students, faculty and staff visitors to the Deans' offices; reports to and provides support for the Executive Assistant to the Dean; provides a professional and warm introduction to the College and fosters relationships with a variety of stakeholders through prompt and friendly responses to inquiries and ongoing communication; maintains discretion when organizing confidential information and communicating it to select individuals; attends meetings when necessary and maintains records of various documents; composes correspondence, enters data, creates and manages surveys, aids with process improvement, and generates reports upon request; aids in the orientation of new faculty; acts in accordance with University and College policies and procedures; Serves as a liaison for Glenn College faculty, assisting with HR entries into Workday; performs other duties as assigned.

Administrative Support Services: Provide Administrative Support services to Assistant Dean for Students and Instruction (ADSI).  The administrative assistant 3 will facilitate the scheduling of meetings and small-scale events with internal/external stakeholders.  Comprehensive management of calendar.  Assist and coordinate with the JGC Admissions & Scheduling Coordinator on course scheduling process.  Support services and assistance on accreditation data collection, reporting, and assessment processes.  Act as liaison between JGC Instructors and the ADSI.  Facilitate the collection and review of Course Syllabi for consistency and JGC Syllabi standards as outlined by the ADSI.  Support services and assistance on course evaluation summaries for l.  lecturers.  Provide support to the ADSI in the role of Chief Diversity Officer of the JGC and assist in special projects as assigned by the ADSI. 

Administrative Support Services: Provide Administrative Support services to Associate Dean for Faculty and Research (ADFR).  The administrative assistant 3 will facilitate the scheduling of meetings and small scale events with internal/external stakeholders, manage calendaring, assist the ADFR in the management of summaries of open ended course evaluations for faculty,  the Faculty Annual Review process, management and implementation of the faculty promotion and tenure process the coordination logistics for the Faculty Promotion and Tenure refresher training, logistics for new faculty orientation, manage records on faculty teaching assignment history.  Assist the ADFR and ADFC with the coordination and logistics of peer evaluation of teaching, assist the ADFR with the logistics and coordination of the college research committee, and assist in special projects assigned by the ADFR. Serve as the liaison for the Associate Dean for Faculty and Research, initiating HR transactions on behalf of the Associate Dean for employees that report to the Associate Dean inclusive of Graduate Associates.

Administrative Support Services:  Provide Administrative Support services to Associate Dean for Curriculum (ADFC). The administrative assistant 3 will facilitate the scheduling of meetings and small-scale events with internal/external stakeholders, manage calendaring, develop and/or aid in development or streamlining of processes, manages new instructor onboarding, assists in the coordination, logistics, and communication for instructor orientations, and maintains updated instructional resources.  The administrative assist 3 will manage records of potential, current, and past instructors and assists with surveys of doctoral, faculty, and instructor teaching interests, manage records on instructor teaching assignment history, assist in the archiving of curriculum committee meeting minutes, records of committee votes taken, and construction of the curricular updates document for faculty-staff meetings and assist in special projects assigned by the ADFC. Serve as the liaison for the Associate Dean for Curriculum, initiating HR transactions on behalf of the Associate Dean for employees that report to the Associate Dean inclusive of Graduate Associates.

Assist the Executive Assistant to the Dean: The administrative assistant 3 will Assist in the coordination of and logistics for the various annual college retreats/events organized by the Office of the Dean; Act as a receptionist and greeter for guests entering Dean's suite area; provide support on additional duties in support of the Office of the Dean and JGC College Community.

Financial Support Services: The administrative assistant 3 will process Spend authorizations, travel authorizations, and expense expenditure reports for the ADSI, ADFR, ADFC.  Alternate backup support for the Admin OPS Fiscal Coordinator.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.  Experience  working in key Microsoft software such as Excel, PowerPoint, Outlook, and Word is required.  Candidates need to have comfort with ambiguity, strong organizational skills, and excellent oral and written communication skills and be detail-oriented.

Desired Qualifications

Bachelor’s degree in Public Administration or a related field.  A minimum of 2 years of experience supporting mid-level and/or upper-level leadership.  Experience working in higher education and experience working with diverse populations. Experience with The Ohio State University’s purchasing and travel systems as well as policies and procedures is highly valued. Knowledge of the Promotion and Tenure process is preferred.

Additional Information:

The hourly rate of pay for this position will be $20.53 to $27.36, to be determined by internal equity and the candidate's education and experience.

About the Glenn College and OSU

The Glenn College is currently ranked 5th in Public Administration and Policy in the Shanghai Rankings of the World Universities. The U.S. News World Reports ranks the College’s M.P.A. program 19th overall, 7th in the Public Management and Leadership specialty, and 15th in the Public Policy Analysis specialty in the nation. The college has a vibrant research and learning environment and curricular offerings include the NASPAA-accredited M.P.A., In-Career M.A. in Public Policy and Management, an online Master of Public Administration and Leadership program, Ph.D. in Public Policy and Management, B.A. in Public Management, Leadership, and Policy, a B.S. in Public Policy Analysis, and a variety of undergraduate and graduate minors. The college offers several dual master’s degrees with other colleges and departments in the university. The college also offers a wide array of non-degree certificates and training programs including the Military-to-Civilian Leadership Certificate for veterans transitioning to civilian roles. For more information about Glenn College and its faculty members and degree programs, please visit our website: glenn.osu.edu.

The Ohio State University is the flagship public university of Ohio. Its main campus is in the state’s capital, Columbus, providing direct access to public sector organizations and practitioners from all levels of government, as well as a large and vibrant nonprofit and philanthropic community. Columbus is the 14th largest city in the United States and has a diverse population and economy and offers many cultural and recreational amenities. Columbus was recently rated by Forbes as the #1 opportunity city in the country and #7 in the best cities for young professionals. Money Magazine rated it #3 for best cities for millennials.

The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, or protected veteran status. The university is committed to establishing a culturally and intellectually diverse work environment, encouraging all members of our learning community to reach their full potential. We are responsive to dual-career families and strongly promote work-life balance to support our community members through a suite of institutionalized policies and practices.

Location:
Page Hall (0061)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.