Financial Accountant I

Job Title

Financial Accountant I

Agency

Texas A&M Transportation Institute

Department

TTI Financial Services

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 70 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Financial Services is one of four divisions that is organized within the Business Operations group at TTI.  The Financial Services division provides business and accounting services in support of TTI's Sponsored Research Program.  Financial Services staff work with TTI departments to ensure that all business activities are performed in compliance with Federal, State, Texas A&M University System, and Agency rules and procedures.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

What you need to know:

• The salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary:

Responsible for the printing of checks and disbursement of expenditures.  Perform accounts payable functions.  Reconcile the Travel Advance Receivable account, Concur Travel Advance Clearing account, Concur Credit Card Clearing account and Concur Fee Clearing account to the general ledger at month-end.  Assist in the preparation of agency records in the following areas:   annual tax reporting associated with IRS Forms 1099, W-2 and 1042.  This position carries high-security responsibilities and requires promptness and dependability.  Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties:

• Check & ACH Processing: Responsible for the daily printing of checks and the disbursement of expenditures.  Includes writing check numbers and stamping check date on vouchers, reconciling checks to check register, preparing checks and state warrants for mail or delivery, and producing manual checks as needed.  Verifies ACH register to vouchers when provided.  For Texas A&M Sponsored Research Services (SRS) administered accounts, prints checks, prepares checks for mail or delivery, and produces manual checks as needed.  Assists in identifying and troubleshooting check software connectivity issues and printing errors as needed. 20%

• Accounts Payable: Performs accounts payable duties for invoices received from vendors, TAMU and TAMUS members.  Includes distributing invoices to departments or entering invoices in AggieBuy and following up with departmental staff on outstanding invoices.   Monitor AggieBuy receiving status and serve as primary TTI contact to resolve related matters and document resolutions in AggieBuy.  Serve as primary contact for vendor inquires. 26%

• Purchase Requisitions and Purchase Orders for TTI and SRS Administered Accounts and Non-Requisitions for TTI Administered Accounts: Maintain requisition/purchase order copies, updates and cancellations for documents processed through FAMIS Purchasing Module.  May resolve problems with TAMU Department of Procurement Services and/or TTI department.  Assign identifying numbers to non-requisitions and post encumbrances in FAMIS. 3%

• FAMIS Voucher Entry: Post security-sensitive Purchase Vouchers and Miscellaneous Cashbook Vouchers, State Fund Purchase Vouchers for TTI Service Center charges, as well as others as needed in FAMIS.  For State Funds Vouchers, analyzes voucher to determine the FAMIS State Bank Account number to use during entry in order to record the transaction to the correct State Appropriation Number and appropriation year.  Analyzes the voucher to determine if the voucher should be posted as a revolving voucher or as a regular voucher, whether the voucher entry requires a “primary” and “alternate” vendor, etc. 2% 

• Monthly Account Reconciliations: Reconcile the Concur Travel Advance Clearing account, Concur Credit Card Clearing account and Concur Fee Clearing account to the general ledger at month-end.  Required actions include using Excel to manipulate data extracted from FAMIS/Canopy downloads, monitoring activity for aged items, identifying and resolving aged items and following up with employees and departmental staff as needed.  Upon the completion of procard transactions integration with Concur, incumbent will reconcile the Procard Clearing account to the general ledger at month-end. 30%

• Cash Receipts Deposit Request Forms: Prepare Cash Receipts Deposit Request Forms for travel advance reimbursements, Concur travel reimbursements and State reimbursements for revolving vouchers.  Determine the proper general ledger and account controls to use on the deposit forms. 3%

• Departmental Correction Requests:  Prepare Departmental Correction Requests (DCRs) for FNS, RCM, and other departments as needed.  Serve as secondary contact for DCRs agency-wide inquiries. 3%

• Annual Tax Reporting: Understand tax issues related to vendor payments.  Review IRS guidelines for changes to tax laws related to IRS Forms 1099, W-2 and 1042.  Review monthly 1099 FAMIS reports and notate edits for year-end tax reporting.  Identify errors and request voucher corrections as needed.  Work directly with Supervisor, Accounting in 1099 FAMIS file preparation and supporting record documentation.  Assist with tracking and reporting taxable items resulting from 90 day employee expense items. 9%

• Quarterly Reporting on Foreign Vendor/Sponsor Activity: Understand BE-125 (Quarterly Survey of Transactions in Selected Services and Intangible Assets with Foreign Persons) quarterly survey requirements.  Assist in preparation of agency records related to payments made to foreign vendors for selected services and revenue received from foreign vendors for selected services. 1%

• Miscellaneous Duties: Complete vendor credit/direct bill applications as needed.  Verify FAMIS Open Commitments Report and take appropriate actions to bring current as necessary, using FAMIS inquiry screens, AggieBuy queries, voucher copies, etc. as resources for information.  Print biweekly and monthly payroll checks and distribute payroll reports.  Maintain files for Miscellaneous Cashbook Vouchers.  Maintain file for Vendors on State Hold.  Maintain desktop procedures for responsible areas.  Provide backup for Financial Services staff, including greeting guests and answering phone calls in the absence of receptionist area staff. 2%

• Perform other duties as assigned. 1%

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• No prior experience required

Preferred Qualifications:

• 2 years of related work experience

• Accounting experience in a business office

Physical Requirements:

• Ability to perform common office functions.

• Ability to frequently communicate with other individuals within the workplace.

• Ability to operate a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.