Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University - San Antonio

Department

College of Education And Human Development

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including preparing faculty travel requests and vouchers; preparing faculty load reports; placing textbook orders; assisting faculty with the advising process; assisting faculty with their academic responsibilities; recruiting and retaining students; and compiling reports that may be required by university administration or external agencies.

This position is responsible for maintaining office records including purchasing; travel requests and vouchers; enrollment data, and caseload information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.

This is a grant-funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding.

Roles and Responsibilities:

• Maintains records related to the activities of the program;

• Screens calls and makes appointments for the director;

• Handles correspondence and prepares reports;

• Maintains office equipment and assists in acquiring supplies;

• Maintains active files and assists in the processing of related program information;

• Assists with correspondence and maintenance of hiring files;

• Assists in the preparation of travel requests and vouchers;

• Prepares workload reports;

• Verifies schedules;

• Performs other duties as assigned.

Required Education and Experience:

• High school diploma

• 4 years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications;

• Ability to multitask and work cooperatively with others;

• Excellent written communication, analytical, interpersonal, and organizational skills;

• Ability to work in a high stress environment;

• Ability to work with sensitive information and maintain confidentiality;

• Ability to work independently once given a project.

APPLICATION PROCESS:

Please make sure to provide the following documents:

• Application

• Cover Letter to include two professional references

• Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html ​

Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made.  If you have issues with adding documents with your application, please contact HR at 210-784-2058.

Summary of Employee Benefits

https://www.tamusa.edu/documents/hr/summary-of-employees-benefits-2020.pdf

In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.