Senior Administrative Coordinator II

Updated: about 2 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Engineering Academic Coordination

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

Senior Administrative Coordinator II is responsible for supporting administration, faculty and staff, as well as other members of the campus community, for the College of Engineering. This role will aid in the coordination of complex administrative support as a part of the Engineering Faculty Services team and will report to the Director of Engineering Faculty Services. This position will serve as a liaison between college-level leadership, internal academic units, and university administration on faculty matters.


Responsibilities:

  • Serves as direct support to the 14 departments within the College of Engineering, providing guidance and processing a wide array of faculty related requests.
  • Responsible for aiding in the faculty recruitment and hiring processes for tenure track faculty in the College which includes managing the faculty hiring processes using Interfolio and the faculty online hiring workflow system, checking for accuracy, and routing faculty hiring paperwork through the appropriate levels for review and approval. Assists in the hiring of non-tenure track faculty as needed.
  • Provides guidance and training to new department head assistants regarding various administrative duties which include hiring policies, use of the Faculty Affairs Portal (Interfolio, Hiring Workflow, Credentialing), and the implementation of other best practices.
  • Assists in the college’s tenure and promotion process as well as the intermediate review processes. This includes working with the department administrative staff to ensure that our College and University Promotion and Tenure Guidelines are followed, as well as checking dossiers for accuracy.
  • Helps train and mentor departmental support staff in the preparation of dossiers for tenure & promotion, mid-term review, and tenure review upon hire.
  • Aids in the management of the annual review and period peer review process of the College of Engineering faculty.
  • Provides support to the Executive Associate Dean regarding miscellaneous high level administrative needs.
  • Oversees the Engineering Faculty Services tracking and filing processes. Works with team members to make sure internal policies are followed.
  • Serves as the point of contact for resolving academic credentialing related issues in the Faculty Affairs Portal with the departmental contacts, making sure deadlines are met.
  • Helps maintain a database of over 700 academic and research faculty within the College of Engineering and TEES.
  • Serves as an alternate for coordination of appointments and renewals for all endowed chairs, professorships, and faculty fellowships
  • Serves as backup to other staff in the engineering faculty services area. Other duties as assigned.

What we need:

  • Bachelor's degree or equivalent combination of education and experience.
  • Seven years of related experience.

Work Location:

  • Main Campus – College Station, TX.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

  • Competitive health benefits.
  • Generous paid vacation, sick time, and holidays.
  • Vision, Dental, Life, and Long-Term Disability insurance options.
  • Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
  • Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
  • Flexible spending account options for medical and childcare expenses
  • Robust free training access through LinkedIn Learning plus professional development opportunities.
  • Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
  • Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

  • Resume/CV
  • Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
  • Letter of interest

Compensation Philosophy:

  • Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
  • Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
  • Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.  

Employment Eligibility Verification

  • If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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