Administrative Assistants (25%-50%)

Updated: about 2 months ago

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 16,000 people, including over 12,000 students and 4,000 researchers from more than 120 different countries.

Your mission :

To support its growth and foreseen staff transitions in the coming months, the School of Computer and Communication Sciences at EPFL, is looking to recruit new administrative assistants.

Main duties and responsibilities include :
  • Provision of general administrative support and logistics to the Professor and to the lab
  • Accounting management (e.g., account follow-up, budget forecasting, financial reporting) of the lab’s funds
  • Administrative management of staff members, support to hiring process, accreditation, absences management, onboarding, employees’ lifecycle in liaison with HR dept.
  • Liaising with EPFL central services and academic services (Doctoral school, Sections, SAC…)
  • Organization of visitors’ venue (visas, logistics, travel and accommodation)
  • Organization of internal meetings, conferences, seminars and travel of collaborators
  • Equipment purchases, expenses and credit card management and follow-up

Your profile :
  • Full proficiency in both French and English is mandatory (both written and spoken)
  • A solid previous experience as an administrative assistant is mandatory; a previous experience in academia is a strong plus
  • Computer proficiency with a very good command of Word, Excel, Power Point; a working experience with WordPress is a plus
  • At ease with figures (in particular with respect to managing budgets and funds)
  • Ability to interact with all levels of faculty, staff and students
  • Self-driven, good sense of organization and initiative, rigorous and attention to detail
  • Proven ability to interact in a multicultural environment
  • Commercial background or education (CFC de Commerce or equivalent)

We offer :
  • Excellent work conditions
  • A multicultural and stimulating environment
  • Further education

Start date :

In 2023, to be defined, depending on the position.

Term of employment :
Fixed-term (CDD)

Duration & work rate :
Fixed-term contract, duration to be defined.

Depending on the position, approx. 25%-50% (desired work rate to be specified)

Remark :
Only candidates who applied through EPFL website or our partner Jobup’s website will be considered. Files sent by agencies without a mandate will not be taken into account.

Reference :
Job Nb 2849

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