Program Manager

100131BR

Campus: Tempe

Program Manager

Job Description

The Global Futures Laboratory of Arizona State University is currently looking for a Program Manager to support Impact Water – Arizona . Impact Water - Arizona plays a vital role in ASU's Arizona Water Innovation Initiative , fostering community awareness and involvement to tackle water challenges and propel solutions in the state. By collaborating across diverse expertise and resources, the program is sparking knowledge, inspiring engagement, and instigating transformative change for a more secure and resilient water supply.

The Impact Water - Arizona program directly funds projects and supports ASU faculty and staff in implementing engagement activities and developing use-inspired research and tools to address Arizona's water challenges. Spearheaded by the Global Institute of Sustainability and Innovation, the program operates in partnership with the Kyl Center for Water Policy and the Decision Theater.

We are seeking a Program Manager to lead administrative tasks related to planning, organizing, directing, and coordinating activities and communications for the program’s strategic initiatives, including water conservation projects with stakeholders and groundwater workshops. This role provides involves planning, executing, and overseeing various tasks to ensuring that the goals and objectives of Impact Water – Arizona are accomplished in accordance with priorities, time limitations, funding limitations, ethical standards, and in coordination with the wider AWII activities. The position involves close collaboration with multiple project leads, the AWII team, stakeholders, and the Program Director. This position also involves teamwork, self-directed, and independent task completion.

Department Name

AZ Water Innovation Initiative

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$48,960 - $68,000 per year; DOE

Essential Duties

• Supervises the activities of subordinates.
• Supervises and facilitates the development of high impact training materials, training and outreach content, training delivery modes, or workshops, meetings, and conferences with program/project participants.
• Acts as the primary liaison with project leads on the program’s strategic initiatives, strategic initiatives, including water conservation projects with stakeholders and groundwater workshops:
  • Conduct regular check-ins with project leads to monitor progress, deliverables, and milestones.
  • Respond to emails and manage communication with project leads
  • Communicate with project leads regarding budget reports and expense accuracy.
  • Take notes/document meetings
  • Communicate and provide input and feedback to the Program Director
• Oversees logistics, scheduling and target audience communications.
• Oversees the evaluation of projects' effectiveness to develop and implement the goals and objectives of the program.
• Oversees improved methods of program/project delivery.
• Supervises and facilitates the development of high impact training materials, training and outreach content, training delivery modes, or workshops, meetings, and conferences with program participants.
• Oversees evaluation methodology design and implementation including analysis of results and takes or recommends proper action based on outcomes.
• Oversees the preparation of proposals for continued funding.
• Develops and monitors operations and coordinates program/project activities.
• Creates budgets using accepted university systems and tools, and sponsor budget formats. 
• Establishes expenditure controls and recommends the allocation of resources within the limitations of the budget.
• Makes expenditures for a range of program activities following ASU and sponsor guidelines.
• Coordinates travel logistics for program team members and ensures travel permissions and expenditures are correctly processed.
• Directs and facilitates the recruitment of local participants within the region, including by supporting logistics, participatory activities, and utilizing the most appropriate communication, promotional, and marketing methods.
• Establishes and maintains liaison with local, regional, state, and national organizations involved in the implementation of the project.
• Works in partnership with university departments to provide robust programs are designed and delivered collaboratively.
• Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies. 
• Delivers required reports to funders in a timely and complete way.
• Events & communication planning and execution to support the program.

Minimum Qualifications

Bachelor's degree in a related field AND five years administrative/coordination experience; OR, Master's degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Background in water resources and an understanding of Arizona’s water issues
• Demonstrated knowledg with water innovation and impact initiatives.
• Experience in stakeholder engagement, community outreach, and collaboration with government agencies and other water-related organizations.
• Demonstrated knowledge of academic research environment.
• Demonstrated knowledge of data collection and analysis methods, techniques, and procedures.
• Experience working in a diversified environment and maintain effective interpersonal relationships.
• Demonstrated knowledge of state water resources.
• Experience in organizational and project management skills.
• Evidence of effective communication and interpersonal abilities
• Experience in developing proposals for external funding of projects.
• Experience in planning, budgeting, implementing and evaluating projects. Knowledge of processes to conduct needs assessments.
• Skill in designing training materials and presentations to meet needs assessed.
• Ability to implement training, session reviews, and follow-up procedures.
• Knowledge of processes for dissemination of results through presentations, reports, and publications.
• Skill in both verbal and written communication.
• Skill in establishing and maintaining effective working relationships and establishing and facilitating work teams.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position. 
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.  
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate and exchange accurate information to perform essential duties. 
• Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
• May drive University vehicle and/or cart to campus site.
• Occasional travel to off-site events, conferences, or workshops, including some weekend and weeknight engagement.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs:

Flexible work options

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Department Statement

For the ninth year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all nine years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. To learn more about how Knowledge Enterprise is a place for your career to grow, visit https://research.asu.edu/about-us/careers.
At Arizona Water Innovation Initiative, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.
Working at ASU has additional perks and outstanding benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.