Workflow Configuration Lead

Department
 

F&A ITS - Enterprise Applications and Services

About the Department
 

ITS collaborates with campus partners to support the mission of the University of Chicago through the consistent delivery of high-quality solutions and services.   We provide secure, stable, and reliable infrastructure and applications to support the mission of the University.   We support and enable faculty research and teaching with the effective use of technology.   We simplify the technology experience for faculty, students, alumni, and staff, and we ensure technology is mobile-friendly and accessible.   We identify, manage, and mitigate the technology risks of the University.  

Job Summary
 

Reporting to the ERP Operations Manager, this role will be responsible for defining and providing support for Oracle Security and Workflow configurations related to the University of Chicago’s Oracle Cloud ERP implementation. This person has strong business analysis skills and an ability to work with stakeholders to resolve issues. This role will lead the development and interpretation of IT and business processes and procedures; define the process to create the standards and procedures; and track progress to ensure standards and procedures are up to date with industry best practices.

Responsibilities

• Provides support for the overall Oracle Workflow configuration on Oracle Cloud ERP. 
• Backup for the Oracle Security configuration on Oracle Cloud ERP.  
• Collaborates with University business process owners to define the security configuration, conduct role and user mapping exercises, and support testing. 
• Works with stakeholders to document business requirements and gain adoption. 
• Creates detailed documentation of the process flows. 
• Confirms requirements, and designs and maintains quality. 
• Creates and maintains project documentation related to security and workflow. 
• Supports project management through planning and communication with cross-functional teams across administrative and academic units. 
• Monitors and tracks project progress; escalating risks and issues to management as needed. 
• Coordinates workflow and security-related design and implementation events. 
• Assists with other administrative projects as needed and acquires higher-level guidance and skills.
• Works with University units to associate users regarding roles and responsibilities. 
• Supports ongoing changes to role definitions and administers workflow in production. 
• Utilizes technical knowledge of existing and emerging technologies, including public cloud offerings from Amazon Web Services, Microsoft Azure, and Google Cloud.
• Acts as a technical consultant and resource for faculty research, teaching, and/or administrative projects.
• Utilizes thorough understanding of business systems and industry requirements to translate business and user needs into system requirement specifications.
• Communicates and presents on system enhancements and/or alternatives to colleagues in IT management.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education: 

• Bachelor's degree in accounting, business, or systems-related fields.

Experience: 

• Background in higher education or nonprofit industry.
• 2+ years of experience in Oracle application Security and Workflow. 
• Working with large Implementation partners, coordinating requirement gathering, managing teams, and reporting on daily activities. 

​Certifications:

• Oracle Cloud certification.
• Certifications such as CISSP, CISM, or CISA are a plus.

Technical Skills or Knowledge:

• Tier-1 enterprise resource planning systems.
• Financial systems and financial process design.
• Evaluating financial process controls. 
• Query tools.
• Demonstrated proficiency in Microsoft Excel, Word, PowerPoint and Visio.
• Data analysis and reporting.
• Understanding of role-based security.
• Understanding of segregation of duties.
• Awareness of personally identifiable information (PII) concerns.
• Awareness of concepts related to key management, encryption of data in transit and at rest.
• Understanding of Oracle Governance, Risk and Compliance (GRC) configuration, and security concepts and procedures. 
• Oracle Risk Management Cloud - Advanced Access Controls (AAC), Advanced Financial Controls (AFC), and Financial Reporting Controls (FRC) are a plus. 

Preferred Competencies  

• Manage individual and team assignments to deliver a defined outcome. 
• Manage competing priorities, work simultaneously on multiple initiatives, and meet deadlines. 
• Strong organizational, written, and verbal communication skills.
• Critical thinking and problem-solving skills.
• Work with finance/accounting professionals. 
• Participate as a team player and positively influence a group. 

Working Conditions

• Hybrid work schedule.

Application Documents

• Resume/CV (required) 
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Information Technology

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.