Department
About the Department
Job Summary
Responsibilities
- Manages all business matters related to the faculty and provides high-level, complete, strategic oversight of schedules and engagements, including triaging and confirming internal and external invitations.
- Manages the day-to-day operational and administrative oversight in support of the faculty and laboratory.
- Builds relationships crucial to the success of the research lab, including managing various special projects, some of which may have organizational and research impacts.
- Serves as the primary point of contact and liaison for internal and external constituencies on all matters for the faculty lead and their associated laboratory and center.
- Provides high-level administrative oversight for the faculty lead, including, but not limited to, updating project plans and timelines, resolving routine and complex inquiries, and assisting with special events and coordination of multi-PIs activities.
- Contributes to the preparation and editing of grant applications and reports, including special reports and executive summaries for high-level scientific advisory boards. Ensures project compliance of grant submissions and reports with different policies, procedures, directives, and mandates.
- Contributes to the preparation (figures and editing) of presentations for scientific meetings and scientific manuscripts.
- Serves as liaison for the Dean’s research group, including personnel actions, onboarding, purchasing, reimbursements, accounts payable, space assignments, and requesting building and lab access.
- Collaborates closely with the research team to write documentation and disseminate research methods and resources that support or advance their research.
- Manages relevant scientific operations and equipment orders, including activities of students, postdoctoral researchers, and research staff.
- Provides exceptional support and project assistance, including scheduling, and coordinating high-priority meetings, running special events, and maintaining the calendar, while upholding confidentiality and exercising discretion in handling sensitive matters.
- Applies research principles and relevant subject matter knowledge relevant to administer a research project. With a moderate level of direction, manages lab and/or research-related duties and tasks. Helps develop, design and conduct research projects according to plan.
- Supports data collection and analytical needs of research projects. Conducts literature reviews and helps write reports and manuscripts. Ensures project compliance with different policies, procedures, directives, and mandates.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
- Bachelor’s degree in a STEM-related field.
Experience:
- A minimum of four years of significant work experience; STEM research experience.
- Working within academic and laboratory environments.
Technical Skills or Knowledge:
- Project management skills.
- Proficiency with Microsoft Office Suite.
- Strong computer skills including calendaring, document management (e.g., Dropbox, Box, etc.), database management, and spreadsheet skills.
- Familiarity with report writing/submission and manuscript drafting, editing and review.
Preferred Competencies
- Demonstrated administrative, problem-solving, organization and coordination skills.
- Demonstrated excellent oral and written communication skills.
- Excellent time management skills and handle multiple, concurrent tasks within deadlines with minimal supervision.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- Professional References Contact List (3) (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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