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PS Executive Secretary
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Announcement
Details
Open Date | 04/16/2024 |
---|---|
Requisition Number | PRN38279B |
Job Title | PS Executive Secretary |
Working Title | PS Executive Secretary |
Job Grade | C |
FLSA Code | Nonexempt |
Patient Sensitive Job Code? | Yes |
Standard Hours per Week | 40 |
Full Time or Part Time? | Full Time |
Shift | Day |
Work Schedule Summary | Monday through Friday, 8:00am to 5:00pm. Some earlier mornings and later evenings may be required. |
VP Area | U of U Health - Academics |
Department | 01466 - OB/GYN Education |
Location | Campus |
City | Salt Lake City, UT |
Type of Recruitment | External Posting |
Pay Rate Range | 12.02 to 21.29 |
Close Date | |
Open Until Filled | Yes |
Job Summary | Provides administrative office support to the Vice Chair of Education, Director of Education and to the Education team. Performs a variety of administrative duties in accordance with specific instructions and established work procedures, typically under close supervision. In addition to assisting Vice Chair and Director of Education in managing calendar/meeting and other duties as indicated, position will manage and update website content for education missions, maintain accounting documents, hold purchase card for team and manage travel arrangements for trainees. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature. |
Responsibilities | Essential Functions 1. Provides administrative support to the Vice Chair of Education and Director of Education. 2. Prepares correspondence, including composing routine letters and emails. 3. Schedules appointments and maintains supervisors or departments calendar. 4. Makes arrangements for meetings and conferences. 5. Establishes and maintains confidential files. 6. Orders and maintains supplies for department. 7. May distribute mail and other supplies for department. 8. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail. 9. Maintains accounting documents for education team purchases and travel for trainees 10. Maintains website content for Education mission Problem Solving The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties. Comments In addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position. The staff member must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of life span growth and development and the ability to assess data regarding the patient’s status and provide care as described in the department’s policies and procedures manual. Team Culture
University of Utah Health Benefits Package University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $40 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits . This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required
Physical Requirements and Level of Frequency that may be required
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Minimum Qualifications | High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required. Knowledge of business writing preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations. |
Preferences | |
Type | Benefited Staff |
Special Instructions Summary | |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. |
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- Yes
- No
- Less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more
Applicant Documents
Required Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: [email protected]
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