Project Coordinator

100992BR

Campus: Tempe

Project Coordinator

Job Description

The ASU Library is seeking a Project Coordinator to join the Communications and Web Services team. The successful candidate will have a commitment to outstanding customer service and possess exceptional communication skills to work collaboratively with colleagues and library stakeholders on a wide variety of creative and engagement initiatives and projects. 

Utilizing a proactive, problem-solving approach, the Project Coordinator will facilitate the planning, organization and completion of high-impact creative projects and initiatives. Employing project management frameworks and tools, the Project Coordinator will help streamline workflows and processes through identifying necessary resources and coordinating efforts of all contributors. The Project Coordinator works closely with colleagues throughout the library as well as within the Communication and Web Services team to achieve consistently high-quality results. This position reports directly to ASU Library's Associate University Librarian for Communication and Web Services.

The ASU Library Communications and Web Services team comprises skilled professionals with experience in marketing, communications, design, web development, librarianship, student outreach, higher education management and philanthropy. Our team plays a vital role in expanding knowledge, cultivating community and inspiring innovation at ASU and in our communities. We are passionate about connecting people with library services and resources while amplifying the library's vital role in supporting learning, discovery and research across the university. 

Job Family

Business Operations

Department Name

Communications & Web Services

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,950-$62,000 per year; DOE

Essential Duties

Works with key stakeholders to define project scope, strategy, budget, and outcomes; identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome(s). 

Establishes and continually monitors/manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness. 

Prepares and maintains all project status reports and schedules; tracks milestones/deliverables, critical paths and dependencies; re-sets expectations (for stakeholders and team members) as needed in consideration of project progress/outcomes. 

Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting/filings to ensure compliance. 

Actively participates in library communications team activities in all areas: including providing design feedback and critique, supporting in-person strategic and outreach events and other areas of library communication. 

Develops and maintains collaborative and collegial relationships throughout the library organization. 

Minimum Qualifications

Bachelor's degree and 2 years related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Demonstrated experience managing creative, design, web, event and/or marketing projects. 

Demonstrated experience with project management practices and platforms to effectively and efficiently produce desired results.

Experience in establishing and maintaining strong, effective and collaborative working relationships with colleagues and collaborators.

Successful experience with work that requires attention to detail, efficiency and organization skills.

Experience with Adobe Creative Suite programs (InDesign, Photoshop, and Illustrator)

Demonstrated commitment to providing outstanding customer service to internal and/or external stakeholders.

Ability to stay nimble, problem solve and make decisions among changing priorities. 

Evidence of effective written and verbal communication skills.

Experience working in higher education, library, creative services or agency setting.

Working Environment

This position is based in a library environment on the Tempe campus.

Activities are primarily performed in a regular, climate controlled office setting. 

Daily use of computers and associated technologies. 

Work collaboratively across various departments within the library and University as well as with diverse populations and groups.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. 

Flexible Work Option
This position is eligible for flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy. (This is not a fully remote position.)

Department Statement

A center of energy, imagination and innovation, the ASU Library is home to nine library facilities across five ASU campus locations – providing students and faculty access to millions of information resources, learning assets, world-class collections, outstanding study spaces, advanced data centers and a suite of makerspaces. Serving as a critical gateway to ASU’s research and knowledge enterprise, the ASU Library works to collaborate, educate and innovate across disciplines, communities and technologies, while leveraging key research, learning and engagement opportunities that are unique to ASU. A strong supporter of student success and a critical partner in realizing the New American University mission of access, excellence and impact, the ASU Library is a space of potentiality, out of which many futures can be built and of which none are excluded. More information about the library can be found at lib.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.