Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Bcs Campus Administration

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment    

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

  

Who we are  

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

  

What we want   

The Program Coordinator I will support faculty and students with the day-to-day development, delivery, and evaluation of the Pre-Clerkship curriculum under supervision of the Pre-Clerkship Program Manager and guidance of Pre-Clerkship Program Coordinator IIs. The Program Coordinator I is responsible for creating, coordinating, and disseminating information related to the assigned courses; revising and publishing course content in the learning management system (i.e., Canvas); updating course calendars and schedules, reserving rooms and/or creating Zoom sessions; and serving as a liaison between the course co-directors, faculty, students, and staff within Pre-Clerkship and across the School of Medicine.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.  

Required Education and Experience:

• Bachelor’s degree or any equivalent combination of training and experience

• Two (2) years of work experience in program coordination or related areas

Required Knowledge, Skills, and Abilities:

• Ability to successfully manage several tasks simultaneously

• Ability to work cooperatively with others

• Ability to work independently

• Effective interpersonal skills

• Effective verbal and communication skills

• Knowledge of word processing and spreadsheet applications

• Proficiency in MS Word, Excel, PowerPoint, Outlook and database applications

• Strong organizational and customer service skills

Required Licenses and Certifications:

• Driver’s License or ability to obtain one within 30 days of employment

Other Requirements and Factors:

• Occasional travel required

Preferred Qualifications:

• Bachelor’s degree

• Four years relevant work experience

• Experience in health services and/or pre-clerkship medical education

• Experience as clerical or administrative assistance staff

• Experience with learning management systems – Canvas

• Experience collaborating with individuals and communities in a higher education and/or medical setting

Responsibilities:

Pre-Clerkship Coordination

• Coordinates all course information planning, implementing, and scheduling for assigned courses, including:

• Arranging room reservations, scheduling Zoom sessions

• Attending relevant meetings as related to assigned courses

• Coordinating small group facilitators, lecturers, panelists when applicable and proctors for exams

• Coordinating with Office of Academic Technology and Office of Evaluation and Assessment

• Maintaining the learning management system

• Manage the scheduling of Pre-Clerkship team meetings and trainings (Huddles, PCC, etc.) as related to assigned course

• Providing support related to course sessions, exams, training sessions

• Serving as primary administrative liaison with course co-directors, faculty, and students

Pre-Clerkship Program Support

• Alerts appropriate departments officials of issues/questions

• Attends committee meetings (as assigned)

• Attends Pre-Clerkship meetings, retreats, and professional training sessions

• Completes any research requests regarding Pre-Clerkship as directed by the Program Manager and Assistant Dean of Pre-Clerkship

• Coordinates responses for program information requests received via email and/or phone

• Disseminates information and/or responses to appropriate personnel

• Greets incoming guests and assist as needed

• Serves as back-up for other Pre-Clerkship Coordinators

Pre-Clerkship Attendance Support

• Maintains up-to-date record of absence and late arrival requests

• Oversees processing of absences and late arrival requests for Pre-Clerkship students

• Reviews absences in the Laserfiche portal and process requests within 48-hours of submission

• Serves as a processor for absence and late arrival requests for Pre-Clerkship students

• Performs other duties as assigned

Pre-Clerkship Onboarding Support

• Oversees the onboarding and welcome of new PCT (BCS) employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.