Program Assistant

William and Mary, United States

Updated: about 10 hours ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime

Position Information
Position Information


Position Number 01404W
Position Title Program Assistant
Employment Category Full Time Operational
Location Washington Center
Department 3C1100 Washington DC Office
Unit Mission Statement
The W&M Washington Center integrates excellent academics and experiential learning to produce high-impact opportunities for all. The Center facilitates meaningful connections and provides a place of belonging for the entire W&M community. The Washington Center serves the community of William & Mary students, alumni, staff, faculty, and friends by providing academic and internship opportunities and scholarships for current students, career and networking resources for current students and alumni, engagement and philanthropic opportunities for alumni and friends, event planning resources for W&M staff, and teaching and research opportunities for W&M faculty.
Position Summary
THIS POSITION IS LOCATED IN WASHINGTON, D.C.
The William & Mary Washington Center, located in Mt. Vernon Triangle in Washington, D.C., seeks a full-time Program Assistant. Reporting to the W&M Washington Center Associate Director, the Program Assistant will principally be charged with administering a partnership student program, the Global Scholars Program. The Global Scholars Program (GSP), is an innovative yearlong partnership student program focused on global policy using extensive experiential learning opportunities. This position will work closely with the Global Research Institute (GRI) and the Reves Center for International Studies.
Specific responsibilities include but are not limited to:
  • Manage and track student applications and conduct student interviews.
  • Organize and facilitate student onboarding and orientation.
  • Assist in the administration of the summer internship course including meetings with students and their internship supervisors.
Conditions of Employment
  • Subject to late nights and early mornings.
  • Subject to frequent travel to campus in Williamsburg, VA.
  • Must be able to travel to the main campus for long days and sometimes overnight.
  • This position may require additional hours beyond the typical work week, including occasional overnight and weekend work as needed to meet the business needs of the operation.
  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position and not term-limited
Position Term 12 month - Continuing
Position Months Faculty or Staff: 12 month
Required Qualifications
  • High school diploma or equivalent.
  • Excellent organizational skills.
  • Excellent oral and written communication and interpersonal skills.
  • Ability to travel to the main campus in Williamsburg for meetings, recruitment, and student information sessions, along with occasional multi-day trips.
  • Ability to work independently on professional projects without supervision.
  • Experience multitasking in a professional setting.
Preferred Qualifications
  • Bachelor’s degree or equivalent combination of education and experience.
  • Experience coordinating an academic program for undergraduate or graduate students, or comparable program experience.
  • Experience working in a higher education setting, coordinating ongoing academic programs.
  • Experience working with alumni.
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range $42,000 - $45,000
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range U05
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 05/01/2024
Review Begin Date 05/15/2024
Job Close Date
Open Until Filled Yes
Special Application Instructions
For full consideration, apply by the review date; position is open until filled.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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