Program Assistant Senior (Job Id: 41996)

Updated: 29 days ago

Job ID: 41996

Location: Neurology

Minimum Qualifications

HS or GED and one year of related experience, or an equivalent combination of education and experience. Grade NC Wage Minimum $12.54/hr

Position Description

The Program Assistant Sr. in the Neurology Education Office performs as a highly involved coordinator for the required third year Neurology Clerkship course at the University of Louisville School of Medicine. This individual is a vital and integral part of the daily operations of the Neurology Education Office, as this individual schedules 165+ third year medical students per year.

Essential Duties and Responsibilities

  • Coordinate all aspects of Neurology Clerkship Program
  • Work closely with Neurology Clerkship Director to manage clerkship tasks and timelines to ensure all deadlines are met with UofL Medical Student Affairs and Undergraduate Medical Education
  • Prepare 3rd year Neurology Clerkship documents such as syllabi, annual clerkship statistics reports, orientation material, annual & monthly schedules & assignments
  • Handle all clerkship related questions
  •  Maintains all 3rd year Neurology Clerkship files for 165+ per year; Presents monthly orientation session with class of new 3rd year Neurology students (15)
  • New Innovations & RedMed maintenance for all MS-3 Neurology Clerkship correspondence
  • Make sure students complete all patient logs and duty hours
  • Collecting mandatory clerkship forms from students for process and submission to SOM
  • Maintain neurological equipment for students to use during rotation
  • Submitting requests for students' evaluation and follow up with preceptors to complete evaluations
  • Compiling NBME shelf score reports to be uploaded on RedMed for students' viewing, grading and calculating students' grades, creating students' grade sheets and comments reports for UME and Student Affairs
  • Clerkship tasks such as exam ordering & proctoring, file collection
  • Collaborates with Neurology Clerkship Director & Dire ctors of the Standardized Patient Lab & Simulation Center to schedule training & exam sessions
  • Communicates with UofL Trover (Madisonville) Campus regarding MS-3 Neurology students to ensure that students understand clerkship requirements, policies, and responsibilities
  • Coordinate with students and UME/Student Affairs staff on students' requests and change of schedules/track and to update students' schedules as needed
  • Assist with annual resident recruitment (room set-up, food set-up/clean)
  • Basic office duties: answer phones, take messages, copy, scan, fax Assist the Coordinator and Program Assistant Sr. with miscellaneous tasks, within realm of education related responsibilities if needed.
Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.


Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at or by phone 502-852-6258.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.

View or Apply

Similar Positions