Pre-Clerkship Coordinator, Spokane

Available Title(s):

107I-YN_CS_NPS - Program Specialist 2, 1481-YN_ADMINPRO - Student Services Coordinator/Advisor 1

Business Title:

Pre-Clerkship Coordinator, Spokane

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Pre-clerkship Coordinator position provides complex and confidential coordination of the clerkship program and support to the Associate Dean of Clinical Education on the WSU Spokane campus. This position is the contact for clinical partners and pre-clinical medical students in Spokane, WA and is expected to provide response to all inquiries in a timely manner. This position exercises independent judgement and discretion in work related to the day to day operations of the ESFCOM campus in Spokane.

Responsibilities include but are not limited to: coordinating the day-to-day operations for the ESFCOM clinical campus weeks during M1 and M2 years; coordinating student schedules for the 1st and 2nd year clinical campus week; maintaining open communication and collaboration among internal and external constituents; composing complex correspondences and materials for the office; serving as the first point of contact for the office and fostering relationships between WSU and external entities; maintaining databases; analyzing data to identify process inefficiencies and support the ADCE efforts in ensuring policy compliance.

Your application materials will be evaluated for either a Student Services Coordinator/Advisor 1 job title or a Program Specialist 2 job title.

Essential Job Functions:

• 40% Pre-Clerkship Coordination

• 35% Program Management

• 15% Student Support and Advising

• 5% Data Collection and Reporting

• 5% Other

Required Qualifications - Student Services Coordinator/Advisor 1 (SSC/A1): Positions require a Bachelor’s degree and two (2) years of professional work experience in student services or related education/experience. A Master’s degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.

Required Qualifications - Program Specialist 2: A Bachelor’s degree OR equivalent education/experience.

Additional Requirements for both job titles: :

• Demonstrated critical thinking and influencing skills.

• Demonstrated proficiency with Microsoft Office suite products.

• Demonstrated ability to make independent judgments and solve problems.

• Excellent organizational, time management, and attention to detail skills and ability to initiate and complete projects independently and with specific deadlines.

• Excellent oral, written, and interpersonal communication skills.

Preferred Qualifications:

• Bachelor’s degree in health sciences, business administration, public administration, education or other related field. 

• Experience in or familiarity with clinical operations/physician offices/hospital administration.

• Demonstrated clinical coordination experience, building complex schedules, and using scheduling software tools.

• Demonstrated experience and training in healthcare delivery (manager, ward clerk, etc.).

• Demonstrated awareness of and ability to collaborate and integrate with the local host agencies.

Additional Information:

Area/College: Elson S. Floyd College of Medicine
Department Name: Spokane Clinical Campus
City, State, Zip: Spokane WA, 99202
Department Link: https://medicine.wsu.edu/  
 

Monthly Salary:

• Student Services Coordinator/Advisor 1: $3,750.85 - $4,985.88; Commensurate with qualifications.

  • In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/ .

    
    WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
    For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Faculty-and-AP.pdf . Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .

• Program Specialist 2: Range: 42 | $3,401 -$4,541| Step A-M. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.

  • WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

    For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/02/2023-Benefit-Overview-for-Civil-Service.pdf . Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .

Overtime Eligibility: Overtime Eligible
FTE: 100%
Permanent/Temporary/Project: Permanent
 

Screening and Posting Close Date: The screening of applications will begin May 26, 2023. Applicants must submit their completed application by June 1, 2023 at 11:59 p.m.
 

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application. 

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .