PMO Coordinator

Department
 

F&A Project Management Support Staff

About the Department
 

IT Services collaborates with campus partners to support the mission of the University of Chicago through the consistent delivery of high-quality solutions and services.
• We provide secure, stable, and reliable infrastructure and applications to support the mission of the University.
• We support and enable faculty research and teaching with the effective use of technology.
• We simplify the technology experience for faculty, students, alumni, and staff, and we ensure technology is mobile-friendly and accessible.
• We identify, manage, and mitigate the technology risks of the University.

Job Summary
 

The Project Management Office Coordinator works closely with Project Managers to support project planning, execution, monitoring, and controlling of IT Services projects. This role provides daily support in maintaining project documentation and project tracking tools and coordinating meetings.

Responsibilities

• Assists with the creation and maintenance of project documentation, including project plans, project schedules, meeting agendas, meeting minutes, and project status reports.
• Collaborates with team members to ensure that project tasks are completed on time, within scope and budget.
• Maintains and updates PMO portfolio management tracking documents and spreadsheets.
• Compiles monthly PMO status reports with input from project managers.
• Assists with quality assurance in PMO deliverables by reviewing deliverables against established guidelines and flagging exceptions for remediation.
• Assists with planning and coordination of monthly team meetings.
• Manages logistics for meetings/events including scheduling, agendas, and content.
• Assists Executive Director with ad-hoc analysis related to PMO performance metrics.
• Ensures that all project documentation is up-to-date and stored in a centralized location.
• Communicates project status updates to the Project Manager, team members, and stakeholders.
• Manages project issues, risks, and changes, escalating to the Project Manager as needed.
• With direction, assists in tracking progress and identifying obstacles for project completion.
• Communicates primarily to internal clients, occasionally vendors, developed either through job-related training and some on-the-job experience.
• Performs administrative tasks such as arranging meetings, developing agendas, and, with guidance, preparing progress reports.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• College or university degree in an IT-related field.

Experience:

• Proficiency in Microsoft Office Suite (Word, Excel, Visio).

Preferred Competencies

• Strong organizational skills, attention to detail and deadlines.
• A proactive attitude and a willingness to learn new skills.
• A comfort level with varying levels of work ranging from simplistic tasks to more challenging project work.
• Strong communication skills, both written and verbal.

Working Conditions

• Standard office environment.
• Sit for short or extended periods of time.
• Stand for short or extended periods of time.
• Extensively use computer.
• Make repetitive wrist, hand, or finger movements.
• Hybrid work environment.
• This is a part-time position.

Application Documents

• Resume/CV (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

20

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.