Manager, Grants & Contracts

Available Title(s):

1143-NN_ADMINPRO - Finance/Budget Manager

Business Title:

Manager, Grants & Contracts

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

This full-time position within the Elson S Floyd College of Medicine (ESFCOM) Research Administration Office has substantial responsibility for directing or controlling program operations and is accountable for the allocation of resources and program results. It specifically provides highly responsible administrative and financial oversight to the Vice Dean and Director for pre- and post-award grants and contracts activities, including grant review and submission, funds management and renewal documentation, effort reporting, financial reconciliations, and final award closure.

This position serves as the senior pre- and post-award grants management and research finance representative for COM, ensuring efficient operations of all research grant and contract activities, while meeting all institutional, state and federal compliance requirements.

Essential Job Functions:

40% Manages Pre-Award Activities

20% Post-Award Budget Management and Analysis

10% Grants & Contract Management Administration

10% Project Management Responsibilities

10% Supervision

5% Manages Post Award Activities (Effort & Cost-Sharing)

5% Other

Required Qualifications:

Bachelor’s degree in a related field, and four (4) years of experience directly related to the duties and responsibilities specified which has included at least one (1) year of supervisory experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional Requirements:

• Bachelor’s degree in Business Administration, Public Administration, Finance, or other related degree. Experience may be substituted for degree.
• Four (4) years of experience managing grants and/or contracts, or other closely related experience.
• Demonstrated computer software skills, including the ability to use Microsoft Office programs, such as: Outlook, Word, Excel, and Access.
• Knowledge of tools including database administration, electronic proposal systems and other related software.
• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.
• Knowledge of grant and contract methods and procedures.

Preferred Qualifications:

• Master’s degree in a relevant field.
• Previous higher education experience in pre- and/or post-award grants and contracts.

Additional Information:

Area/College: Elson S. Floyd College of Medicine
Department Name: Office of Research
City, State, Zip: Spokane, WA 99202
Department Link: https://medicine.wsu.edu/  
Monthly Salary: Minimum: $4,942.10, Midpoint: $6,255.83 , Maximum: $7,569.55; commensurate with qualifications and experience.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/  
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf .

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ . 

Overtime Eligibility: Ineligible
FTE: 100%
This is a Permanent position.
Screening and Posting Close Date: The screening of applicants begins April 10, 2024. Applicants must submit their completed application by April 22, 2024 at 11:59 p.m.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application. 

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .