Legal Intake Assistant, Immigration Clinic, Community Advocacy Office [R0141195]

The University of Nevada, Las Vegas invites applications forLegal Intake Assistant, Immigration Clinic, Community Advocacy Office [R0141195]

ROLE of the POSITION

The UNLV Immigration Clinic seeks a legal intake assistant for its off-campus Community Advocacy Office in Las Vegas under the umbrella of the UNLV Immigration Clinic.  The office provides free deportation defense primarily to unaccompanied children and immigrants in detention, as well as legal assistance to noncitizens at UNLV.  The legal intake assistant will be supervised by the office manager.  

The legal intake assistant's responsibilities will include:

• Answering phones and making calls to clients, witnesses, and other third parties, including different courts and government agencies; 

• Scheduling client meetings and calendaring court appearances, USCIS interviews, and deadlines;

• Creating and managing client clients' physical and digital files; 

• Copying and scanning paperwork, filing documents in clients' physical and digital files;

• Processing incoming mail, preparing outgoing mail, including letters, court filings, and USCIS applications; 

• Taking mailings to USPS and FedEx as needed and filing documents with the Immigration Court and other local courts, as needed;

• Filling out USCIS forms with client information; 

• Notarizing documents as needed;

• Drafting limited client and other correspondence; 

• Translating documents from Spanish to English and from English to Spanish as needed; 

• Interpreting for non-Spanish speaking attorneys if necessary; 

• Assisting with new legal assistant hires and undergraduate interns; 

• Assisting with other typical daily office tasks;

• Assisting with planning and organizing community service and education events and attending those and other community events as needed.

PROFILE of the DEPARTMENT/COLLEGE

The University of Nevada, Las Vegas William S. Boyd School of Law, a state-supported law school, is the only law school in Nevada.  The Law School offers day and evening JD programs to nearly 400 students, as well as an LL.M in Gaming Law and Regulation.  The Law School is recognized nationally for its lawyering process program (ranked #1 in the country), the Saltman Center for Dispute Resolution, and its clinical programs.  The Law School is a diverse community of faculty, students, and staff who work together, collegially, and respectfully, to maximize the potential of students and to fulfill the mission and aspirations of the Law School.

The UNLV Immigration Clinic offers law students real world experience providing pro bono deportation defense and is a community leader in protecting children and families in Nevada. It focuses on deportation defense, representing unaccompanied children fleeing violence and adults detained by ICE.  It also houses the University Legal Services program, where one attorney provides general immigration assistance to UNLV students, certain family members, and limited UNLV staff.  The UNLV Immigration Clinic is part of the Thomas & Mack Legal Clinic at the UNLV William S. Boyd School of Law, which aims to offer students an integrated academic and practice-based educational experience, to teach them to be reflective practitioners and community-oriented professionals, to provide service to communities in need of legal assistance, and to improve the quality of access to legal systems in those communities. For more information, visit: https://law.unlv.edu/clinics/immigration .

The UNLV Immigration Clinic has developed three main areas of legal practice: 

• Deportation defense for unaccompanied children

• Deportation defense for detained adults

• Immigration legal assistance to students, staff, and their families at UNLV 

The Community Advocacy Office expanded and improved these services by adding two experienced attorneys and an office manager, enabling the Clinic to help more of those in need in our community.  With the establishment of the Community Advocacy Office, the UNLV Immigration Clinic seeks to build a durable institution to serve Southern Nevada. 

The Community Advocacy Office was initially funded by appropriations by the Nevada Legislature and Clark County Commission in 2021, making it the first public funding for immigrant legal defense in the state.  In 2023, the Nevada State Legislature increased the funding to permit the office to hire adequate support staff.  The Community Advocacy Office builds on the public service work of the UNLV Immigration Clinic, which has maintained a small team of legal fellows to provide limited free legal services to the public since 2014. 

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILLS AND ABILITIES.  What additional knowledge, skills and/or abilities are required to perform the essential functions of this position successfully?

Required qualifications: 

KNOWLEDGE

• Must have 0-1 year experience working in a law office.

• Solid working understanding of Microsoft Office Suite, standard desktop software programs, file management, Google group suite of tools, shared calendars, online meetings and video conferencing, survey tools, and other technology-enabled productivity and communications tools.

SKILLS

• Fluency in Spanish, verbal and written.

• Strong organizational skills and ability to maintain orderly and complete records, including client notes to file. 

• Strong written and oral communication skills. 

ABILITIES

• Ability to self-start and work independently while also having the ability to work in a team setting under direction.

• Ability to manage multiple tasks and projects and completing tasks and projects, prioritizing issues under deadline.  

• Ability to work professionally under pressure with a diverse team in a larger institutional setting.  

PREFERRED QUALIFICATIONS

Preferred qualifications: 

KNOWLEDGE

• 1-3 years' experience working in a law office. 

• Background in immigration legal practice and/or community service.

• Working knowledge of the immigration court system and USCIS and the different forms of immigration relief. 

• Working knowledge of the various Nevada courts, including Eighth Judicial District Court, Clark County Justice Courts, local municipal courts, etc.

• Current notary license in the State of Nevada.

• Associate's Degree.  

SKILLS

• Experience working with Clio case management software.

• Experience calendaring events, including court hearings and USCIS interviews, filing deadlines, etc.

• Experience communicating professionally in Spanish.

• Experience interpreting professionally, including in client interviews and with USCIS. 

ABILITIES

• Demonstrated commitment to community service.

Credentials must be obtained prior to the start of employment.  

COMMITMENT to DIVERSITY

The successful candidate will demonstrate support for diversity, equity and inclusiveness as well as participate in maintaining a respectful, positive work environment.

SALARY RANGE

$48,000. This position is contingent upon funding. 

BENEFITS OF WORKING AT UNLV

• Generous compensation packages, up to 48 days of paid time off, sick leave, and holidays

• Excellent health insurance including medical, dental and vision

• No state income tax

• Comprehensive retirement plans and voluntary benefits programs

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Flexible work schedule (depending on your department)

• Employee recognition and appreciation programs

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off-campus

• Wellness programming for all UNLV faculty and staff at no cost

• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted.  Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. 

Although this position will remain open until filled, review of candidates' materials will begin on March 15th, 2024 and best consideration will be gained for materials submitted before that date. Materials should be addressed to Alissa Cooley, Search Committee Chair, and Martha Arellano, and are to be submitted online as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or [email protected] .

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, R0141195 in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada. 

For more information, visit us online at: http://www.unlv.edu .

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. 

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected] , or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected] ; or to both.  

Information pertaining to the University's grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Required Attachment(s)

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. 

UNLV is an Equal Opportunity / Affirmative Action educator and employer committed to achieving excellence through diversity. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability, sexual orientation, genetic information, gender identity, gender expression, or any other factor protected by anti-discrimination laws. The University of Nevada, Las Vegas employs only United States citizens and non-citizens lawfully authorized to work in the United States. Women, under-represented groups, individuals with disabilities, and veterans are encouraged to apply.