Inspiration for Men Administrative Assistant III

Job Summary:

The Administrative Assistant III position’s role is to provide support to residential and outpatient treatment programs located on the Ft. Logan grounds. Responsibilities include general office work, such as filing, copying/scanning documents, answering phones, mail delivery, communicating via email and ordering supplies. Additional duties include coordinating patient admissions and discharges and setting up client information in the electronic health care system, including payers, billing profile, staff relationships, ledgers, tracking and reporting and housing status.

Fiscal responsibilities include managing petty cash belonging to patients, tracking, and creating monthly financial ledgers for patients, making deposits weekly on patient payments (e.g. treatment fees, boarding house fees), and serve as clinics procurement cardholder, managing purchases, invoices, and monthly procurement reports, managing staff time sheets and submitting them to ARTS administrative office.

Key Responsibilities:

• Coordinate and schedule patient admissions and discharges; create patient intake packet reflecting therapeutic group assignment, counselor, and housing assignments. Manage new patient set up and maintain patient information in Electronic Health Records (EHR) and across clinic databases, including payers, billing profile, staff relationships, ledgers, tracking and reporting, employment, and housing status.
• Ensure smooth patient transition from residential program to OTC as it relates to financial charges and credits, EBT status, and general expectations.
• Collect mail and administer to appropriate program(s).
• Position may be required to drive personal vehicle or State vehicle (dependent on availability) to pick up patient related items, make bank deposits, and/or pick up emergency supplies.
• Manage bi-monthly lists of OTC patient services and phase changes.
• Maintain patient databases and billing status reflective progress/regressions in patients’ treatment.
• Posting patient payments to the program and updating staff, related to treatment fees in both OTC and residential program.
• Maintain list of current patients eligible for Medicaid treatment coverage; assess eligibility based on status changes.
• Schedule initial medical/dental appointments as needed in residential treatment and follow up appointments.
• Update excel spreadsheets related to various clinic activities: urinalysis testing, phase status, therapeutic group roster and telehealth/zoom schedule

Work Location:

Onsite – this role is expected to work onsite and is located at 3680 W. Princeton Circle; Denver, CO 80236.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital  and Children's Hospital Colorado  - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu .

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Three years of experience in an occupational field related to the work assigned to the position.
  • Appropriate education will substitute for the required experience on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience managing time sheets and staff schedules.
• Clerical experience working with substance abuse treatment environment.
• Experience working with diverse population.

Conditions of Employment:

• Position may be required to drive a personal vehicle or State vehicle (dependent on availability) to pick up patient related items. You must possess and maintain a valid State of Colorado Driver’s License or be able to obtain one within 30 days of hire.
• Must agree to fingerprinting and criminal background check. Required background checks include a review with the Colorado Bureau of Investigation (CBI) AND the Central Registry of Child Protection (Trails).
• Subject to pre-employment, post-accident or incident or reasonable suspicion drug and alcohol testing per UCD Addiction Research and Treatment Services Department Policies.
• In accordance with the Prison Rape Elimination Act (PREA), ARTS cannot employ individuals (who may have contact with residents) who have (1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other Institution (as defined in 42 U.S. C. § 1997); (2) been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or (3) been civilly or administratively adjudicated to have engaged in the activity described in (1-3) of this section. Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Proficiency with Microsoft software e.g.: Word, Excel, Access, and Adobe Products.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Irene Arguelles, [email protected]

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by January 22nd , 2024.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $48,396 - $56,143.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .