HNI Transaction Assistant - Accounting Clerk II

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Work type:Extension, Support Staff
Pay Grade: 08
Major Administrative Unit / College: Michigan State University Extension
Department: Extension Health And Nutrition 10058946
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location:East Lansing
Categories:Administrative/Business/Professional, Financial/Accounting, Office/Clerical Support, Human Resources, Clerical Technical- CT, Full Time (90-100%), Union

HNI Transaction Assistant

Michigan State University Extension is committed to fostering a welcoming and inclusive organization, which requires all staff to contribute towards a vision for success. Diversity, equity, and inclusion are central to our work, regardless of title or position within the organization. This means that all staff at MSU Extension are dedicated to the following:

• We work together to ensure that programming is delivered to diverse audiences, produces equitable impacts for all participants, and demonstrates partnership and inclusion for all groups.
• We embrace that it is everyone’s job to create a culture that promotes diversity, equity, inclusion and belonging.
• We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and inclusive culture.
• We foster inclusion by recognizing and valuing diverse perspectives, skills, experiences, and work to create equal access to programming for communities.
• We commit to continuous learning for diversity, equity, and cultural competency, in order to achieve inclusive excellence.
• We understand that diversity, equity, and inclusion are essential elements to our work and are vital to the organizational culture and programmatic success of MSU Extension.
• We embrace a culture of understanding, coaching and feedback towards achieving a vision of success for the entire organization and its staff.
• Together we will achieve success and we commit to these goals in our work, continued education, and ongoing efforts.

POSITION SUMMARY

Oversees accounting processes of a Department or Unit, processing and depositing cash receipts and supervising student employees in order to provide accurate accounting records and services.

In this role, you will support the accounting functions for MSU Extension’s Health and Nutrition Institute (HNI). You will review and process MSU travel and other reimbursement vouchers, utilizing the Kuali Financial System and the Concur Travel System.

Working within the Kuali Financial System (KFS), you will review and approve purchasing card (p-card) transactions for appropriate documentation and completeness, as well as disbursement vouchers, etc., and you will review expenditures for accuracy, process purchase requisitions in KFS on behalf of MSU Extension, and facilitate p-card applications for new employees, including responsibility for deactivation of p-cards.

Through the Concur Travel System, you will process HNI blanket travel authorizations and perform general corrections on travel.

You may provide support to other areas of the MSU Extension Business Office, as needed.

This position may be eligible to utilize a flexible work environment, however, there is an expectation to work from a MSU Extension office located on campus. The needs, responsibilities, and opportunities of an individual’s position and office location drive the ability and amount of work-location flexibility.

Characteristic Duties/Responsibilities

• Maintains accounting functions of a Department or Unit, including fund transfers, expenditures, collections and personnel actions.
• Approves expenditures from accounts, assesses eligibility for services, maintains individual and cumulative record information and makes daily deposits.
• Maintains, prepares and types related reports.
• Interacts with University personnel, students, external agencies and the public, verifies information and makes judgements in order to ensure that records and resultant actions are correct.
• Interviews, hires, trains, and supervises student employees and maintains payroll records.
• Evaluates data from various sources and updates the Department’s accounting database in order to facilitate the retrieval of information.
• Processes payroll deductions from salary and student employees.
• Performs duties normally associated with an Accounting Clerk I in order to complete necessary work.
• Reviews multiple grant award terms and conditions for allowability of expenses.
• Other duties as assigned.

• Knowledge normally acquired through a high school education.
• One to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software.
• Or an equivalent combination of education and experience.

• A service-oriented self-starter whose strengths include problem solving skills, and the ability to work on several projects simultaneously, preferably in an academic environment.
• Experience with other university units such as Office of Sponsored Programs (OSP) and Contract and Grant Administration (CGA).
• Proficiency in use of Microsoft Office suite, including Excel & Word.
• Knowledge and understanding of MSU Manual of Business Procedures.
• Experience with MSU accounting procedures, particularly processing disbursement vouchers.
• Experience with MSU travel policies and Concur Travel System. 
• Experience with MSU’s Enterprise Business System (EBS).
• Knowledge of MSU policies and procedures.
• Experience with many types of sponsored projects and grant funding sources.
• Ability to handle high volume of transactions on a daily basis.
• Excellent communication skills (oral and written) and ability to work with educators and staff with limited knowledge of grants and contracts.
• Ability to work effectively on an independent basis, be solution oriented, and prioritize tasks effectively.
• Ability to collaboratively work in a team environment.
• Understanding of, and commitment to Civil Rights principles and compliance standards, including diversity, equity and inclusion practices.
• Other skills and/or abilities required to perform duties of the position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

• Current resume/CV.
• Cover letter.
• Four (4) professional references including at least two (2) prior or current supervisors.

STANDARD 8-5

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Advertised:Jan 24, 2024 Eastern Standard Time
Applications close:Feb 6, 2024 Eastern Standard Time