Executive Assistant

University of North Carolina, United States

Updated: almost 2 years ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 23 May 2022

Posting Information
Posting Information


Department University Development Office-250100
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 05/09/2022
Application Deadline 05/23/2022
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Journey
Salary Grade Equivalent GN10
Working Title Executive Assistant
Position Number 00062325
Vacancy ID P015117
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Generally, regular business hours Monday – Friday. 
This position may be eligible for hybrid work.
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $48,453 - $56,529
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Primary Purpose of Organizational Unit
University Development’s purpose is to support the mission of the university by raising private resources to enhance financial support for students, faculty, programs and facilities. University Development provides leadership and centralized services to all development offices throughout the University, serving as a focal point for annual giving, application development and IT support; campaign management; constituent programs; corporate and foundation relations; donor relations; gift planning; gift services; industry relations; marketing/communications; parents giving; principal gifts; prospect management, research and analytics; regional programs; scholarships and student aid; talent management; university events; and volunteer engagement.
University Development is proud of its donor-centered philosophy, pursuing activities that always respect the interests and intentions of the donor as well as the University. The organization’s collaborative nature is a critical component to fulfilling our mission of raising private funds to benefit the university.
Position Summary
The executive assistant position is a member of the University Development Office (UDO) Business and Operations team and reports directly to the Associate Vice Chancellor of Business and Operations (AVC) for University Development. This team supports a wide variety of functions and provides services to a very successful and active University wide development operation, which surpassed $600 million per year in fundraising to support students, scholarships, research, academic programs, and other initiatives in the University.
This position is responsible for executive support to the AVC and is also responsible for administration and project management of business and operations initiatives. This position will independently implement the systems and procedures required to organize all meetings, projects, and activities related to the responsibilities of the AVC office. This position will ensure the workflow continues according to the office guidelines, independently answering internal and external inquiries using the knowledge and critical thinking necessary to make sound judgments on routine and urgent matters. This position will work closely with the AVC and HR staff on the UDO Business and Operations team and collaborate with development staff across the University to support talent recruitment, retention, and employee well-being and belonging. It is important that this position develop a strong working knowledge of all aspects of University Development. This position will also serve as a backup to support departments within University Development Business and Operations as needed.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Excellent verbal and written communication skills; strong interpersonal skills and the ability to work in a diverse environment; understanding and awareness of program services, policies, office protocols, professional practices and applicable laws/regulations; professionalism, attention to detail, and the ability to maintain confidentiality; strong organizational and time management skills; ability to prioritize work amidst multiple demands and meet deadlines; flexible, collaborative, yet able to work effectively with a high degree of independence; demonstrated knowledge of such software/programs as Word, Excel, Access, PowerPoint, and Outlook calendar.
Preferred Qualifications, Competencies, and Experience
Experience in higher education and administrative environment preferred. Experience using Blackbaud CRM, especially DAVIE, and the University’s CRM database highly desired.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Evening work occasionally, Weekend work occasionally
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/229566

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected] 
 
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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