Event Scheduling Coordinator

Updated: 27 days ago
Location: Spokane, WASHINGTON
Job Type: FullTime


107N-YN - Program Coordinator

Business Title:

Event Scheduling Coordinator

Additional Titles:



Employee Type:


Job Family:

Civil Service - OT Eligible

Position Details:

Summary of Duties:

Oversees the scheduling of events and meetings on the WSU Spokane campus. Utilizes professional judgment and knowledge of campus spaces and resources in the application of scheduling requests. Coordinates with ITS, Fac Ops and departments to understand equipment and set-up needs for events and meetings. Applies knowledge of Revised Code of Washington (RCW) and Washington Administrative Code (WAC) rules and policies in regard to scheduling events and the use of state resources. Assists with the campus scheduling program 25Live.

Duties and Responsibilities:

  • Events Schedule Coordination: 40%
  • Campus Scheduling: 35%
  • 25Live System Training and Maintenance: 15%
  • Student Affairs Office Support: 5%
  • Other Duties as Assigned: 5%

Required Qualifications:

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

Additional Requirements:

  • Two (2) years’ experience in reservations, scheduling, or special events coordination or related experience.
  • Intermediate skill level in applications using Microsoft Office Suite and internet.
  • Demonstrated experience providing exceptional customer service.

Preferred Qualifications:

  • Bachelor’s degree in related field.
  • Advanced skill level in computer applications using 25Live or similar scheduling software.
  • Demonstrated experience working with events, scheduling, and public relations in a higher education setting.

Additional Information:

Area/College: WSU Spokane

Department Name: Student Affairs
City, State, Zip: Spokane, WA 99202
Department Link: https://spokane.wsu.edu/studentaffairs/

Monthly Salary: Range 38, $3,096 - $4,013–Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 100%
This is a Permanent position
Screening Begin Date: September 12, 2022; open until filled
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents:

  • Resume
  • Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu .

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