EPP Office Manager - 131532

Job Duties:

Provide support to the EPP Director and Associate Director

• Help with the directors' schedule, calendar, and travel arrangements as needed
• Plan, schedule, and execute EPP trainings and office events (e.g., training meetings, recruitments)
• Take, finalize, and distribute EPP meeting minutes
• Assist in compilation and completion of required reports (e.g., CAEP Annual Reports, USBE Annual Reports, Title II Reports)
• Assist in the distribution of EPP Annual Reports
• Have informational background and knowledge of university and office procedures to support helping faculty, students or other persons contacting the office
• Assist in the accreditation process
• Prepare student employees work schedules

Office responsibilities

• Train student employees on essential functions in coordination with Associate Director
• Support the Educator and Educator-Grad systems and manage Service Now incidents 
• Manage the EPP website
• Develop and maintain user guides, handbooks, office manuals, and training videos
• Lead weekly team meetings

Manage administrative HR/financial functions for the office

• Assist in the hiring of student employees
• Maintain and file departmental financial records
• Assist directors in reconciling purchasing and travel expenditures
• Assist in the purchasing and payment of supplies 

Other types of duties

• Other duties as assigned

Qualifications

Required:   

• HR or Customer Service experience
• Knowledge in financial and office management skills
• Professional demeanor, confidentiality, ability to communicate effectively and work independently 
• Computer skills in Microsoft Office, including Excel, Outlook, Word, and PowerPoint
• Ability to work under pressure and prioritize tasks and responsibilities
• Willingness to learn
• Ability to work as a team member and independently 
• Excellent phone and public relations skills
• Problem-solving abilities
• Detail-oriented, consistent, and accurate
• Self-starter

Preferred:

• Writing and editing experience
• Experience with Brightspot, Educator, or Educator-Grad
• Understanding of and compliance with FERPA regulations
• Bachelor¿s degree

Employee Class: 3/4 Time Contract (28 hour)

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Desired Start Date: As soon as possible

Job Close Date: 05/14/2024

Pay Level: 47

Approximate Starting Salary: $18.00 - $22.50/hour

Documents Required at time of Application:

Required: Cover Letter, Letter of Recommendation 1, Resume

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!