Clinical Finance & Operations Administrator

Job Summary:

This position will assist the Director of Finance and Administration with monitoring the integrity of the clinical accounting and business processes to ensure that all revenue cycle processes are maintained in an accurate and timely manner. The Clinical Finance & Operations Administrator supports various initiatives, managing both day-to-day and more complex fiscal and administrative operations across the Department. Serves as a resource to faculty and staff within the Department of Ophthalmology to keep them informed of financial and administrative matters and maintain proper compliance. This position is also responsible for the recording, analyzing, and maintaining electronic financial and operational records of the - department, as well preparing and creating financial documents/actions, financial summaries, budget forecasts, and high-level reporting as needed to the Department’s Director of Finance and Administration. This position is responsible for the management of University and CU Medicine policies in relation to clinical programs and procedures. It requires knowledge of general business administration, revenue cycle management, and regulatory compliance. This position involves direct contact and varied relationships on multiple Departmental and organizational levels.

Key Responsibilities:

• Act as department QGenda and SmartSheet technical expert.
• Assist other staff in the department to manage tools and work with vendors on advanced support needs.
• Responsible for developing, implementing, and monitoring the effectiveness of clinical financial objectives that directly support the Department’s long and short-term initiatives and mission. Participates in short and long-range planning and goal setting for the overall University clinical and business operations of the unit to assure high quality, efficient, cost effective and coordinated services. Manages and maintains extensive clinical accounting systems. Presents summaries and statistical analysis of data for decision-making processes.
• Oversight of revenue cycle and billing by monitoring and reporting Department revenue and expense trends and their effect on overall financial performance to the Director of Finance and Administration, key faculty leaders, and Department and University committees as required. Analyzes UCD, CU Medicine, and affiliate Financial Statements for trends in projected income and expenses, and reports issues to administrator and appropriate parties. Assists in preparing annual clinical division budgets, internal and external audits, and summary reporting for clinical operations.
• Assists with financial analysis used in clinical contract negotiation with UHC, CHC, and other local hospitals. Performs ad-hoc analysis and reporting for clinical data including CFTE, revenue cycle, HR, and operating expense data. Create customized revenue cycle reports for administration and faculty. Oversee and generate data for yearly MGMA, APC, and other University and Department surveys and reports as needed.
• Determines if any expenses or credits are erroneously charged to the clinical funds; creates journal entries to correct any expenditures that were inappropriately charged to these funds. Generates reports for the Director for items not on monthly University financial statements, this includes calculating expenditures ordered/billed through both the University and CU Medicine for clinical operations. Assures that all financial documents are completed accurately and in compliance with relevant policies and procedures of the University of Colorado, Denver and CU Medicine.
• Act as liaison with CU Medicine Revenue Cycle Manager and hospital partners to assist with managing billing disputes and charge corrections.  Work with CU Medicine to monitor and manage department revenue cycle matters and to proactively search for revenue enhancement opportunities.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings in Aurora CO.

Why Join Us:

The Department of Ophthalmology is housed in the Sue Anschutz-Rodgers Eye Center on the Anschutz Medical Campus. This state-of-the-art facility is one of the largest eye centers in the country and serves not only patients in the Rocky Mountain region but also patients all over the world.

The technological innovations conceived and developed by departmental faculty have changed the practice of eye care throughout the world. Our educational programs train the next generation of leaders in ophthalmology. Our specialists have developed national and international reputations for excellence in routine and complex ophthalmic care.  We have invested heavily in tracking our clinical outcomes and we are proud that our clinicians perform at the highest levels in their respective fields.

The mission of the Department of Ophthalmology is to be a nationally recognized department of ophthalmology by providing exemplary patient care founded on educational leadership, innovative research, and high ethical standards.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in accounting, finance, business administration, or a directly related field from an accredited institution.
• Three (3) years of extensive, diverse, and progressively responsible experience, that includes direct responsibility for analyzing and reconciling complex accounting information and financial statements.

Substitution: A combination of education, which includes at least 24 semester hours of accounting/finance/auditing courses, and relevant experience may substitute for the degree on a year-for-year basis, but not for the specific 3 years of experience (Official Transcripts may be requested).

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Master’s degree from an accredited college or university in a related field.
• Two (2) or more years of professional, progressively responsible experience analyzing and reconciling financial statements in a clinical or educational environment.
• Experience working with University of Colorado Systems (ex. PeopleSoft HCM and FIS, Concur, A2e, MyBi etc.) and CU Medicine reporting.
• Experience with PeopleSoft Financial software and University of Colorado financial systems.
• Experience with fund accounting.
• Experience working with standard accounting policies and procedures.
• Previous work experience in higher education.
• Higher education budget management, modeling, and forecasting experience.
• Experience working with clinical data.

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills and the ability to communicate effectively, in both written and verbal format, with a variety of people, including faculty and administrators, staff and affiliates.
• Ability to develop and maintain effective working relationships in a fast-paced environment, with rapidly changing priorities.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals, and objectives of the department.
• Knowledge of fund accounting.
• Ability to work independently and exercise sound judgment.
• Excellent time management and organization skills with the ability to identify and set priorities for self and others and meet deadlines in a fast-paced work environment.
• Ability to effectively explain processes and procedures.
• Strong analytical skills.
• Excellent attention to detail.
• Advanced spreadsheet (Excel) skills and the ability to work with Microsoft Office and Outlook.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Ashley Woodhouse [email protected]  

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by May 1st , 2024.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $67,611 - $86,001.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .