Business Operations Specialist

98874BR

Campus: Polytechnic

Business Operations Specialist

Job Description

This supporting role within the Finance area of the College of Integrative Sciences and Arts (CISA) Dean’s business office will report to a Business Operations Manager. Responsibilities include, but are not limited to, accounting, organizing, and coordinating various business operations in procurement, travel documentation preparation, account management and maintenance and account reconciliation. This position is responsible for collaborating with key stakeholders to effectively address and efficiently provide financial services.

This position is based on the Polytechnic campus and is eligible for a hybrid work schedule. 

Job Family

Business Operations

Department Name

CISA Business Administration/P

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $55,000 per year; DOE

Close Date

22-February-2024

Essential Duties

• Process requests including but not limited to, travel authorizations and expense reports, business-related reimbursements, and procurement of goods and services, using the University’s various financial systems (Concur, Workday, SunRISE, PaymentNet), in accordance with established procurement and financial policies.  
• Follow up as needed with initiator and other department representatives to obtain all necessary information for business-related expense reports, purchases and/or travel requests.
• Review open encumbrances each month to ensure purchase orders are accurately closed and any applicable funds are returned to the account.
• Initiate journal entries and check deposits.
• Monitor a variety of account expenditures; maintain and reconcile budgets for various accounts, advise and/or determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action.
• Assist with audit requests in gathering documentation for payroll, p-cards, and financial records.
• Represent the college/department and serve on various department and university committees as requested.
• Provide reports as requested.
• Perform other duties and special projects as assigned by CISA financial administrators.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of software and ASU systems including but not limited to Concur, Workday, PaymentNet.
• Experience in using  Microsoft Office Suite: Excel, Word, Outlook.
• Ability to manage conflicting priorities, operating within a defined framework, establishing priorities, and meeting deadlines.
• Proficient in problem-solving and adept at developing and maintaining productive working relationships.
• Ability to work independently, ensuring timely completion of deliverables.
• Ability to adapt to changes in policies, laws, regulations, and the overall business environment.
• Experience in using attention to detail in composing and proofing materials.
• Ability to exercise discretion in handling sensitive and confidential situations and documents.
• Ability to acquire new skills and contribute to the team environment.
• Evidence of effective oral and written communication skills.
• Ability to research and stay informed about evolving ASU policies and procedures.

Working Environment

• Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting.
• Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds.
• Ability to clearly communicate to perform essential duties.
• Ability to work both independently or within a complex structured team.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Department Statement

ASU's College of Integrative Sciences and Arts values diversity, and continually strives to foster a welcoming and inclusive environment. We are home to innovative employees who are guided by educational access, student success, applied learning, and interdisciplinary inquiry. CISA has over 8,000 students in all levels of degree programs and nearly 250 faculty members. We understand that there are many paths to achieving a university education, and we build undergraduate and graduate degree programs and pathways that are flexible and relevant for a rapidly changing world. Please visit our website for additional information: https://cisa.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicants must be eligible to work in the United States; ASU College of Integrative Sciences and Arts will not be a sponsor for this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.