Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

Clinic Str Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data. Included in these duties is the processing of bank and financial statements, deposits, and credit card payments for the clinical care activities of both the school of nursing and school of medicine.

What you need to know

Compensation will be commensurate to selected hire’s experience.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Excellent oral and written communication, customer service and problem-solving skills, ability to comprehend and apply rules and regulations,

• Ability to multi-task and work cooperatively with others.

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

Preferred Qualifications:

• Bachelor’s degree in business administration or closely related field.

• Experience in any combination of the following: billing, reconciliation, business operations, budget reporting.

• Ability to provide an environment that fosters respect of all faculty, staff, students, and visitors.

• Practical knowledge of governmental and higher education operations in a specialized field

• Working knowledge of word processing and spreadsheet programs

Responsibilities:

• Payments, Reconciliations and Fiscal Year Reporting: Reconciles and allocates ACH deposits and debits on the daily bank statement. Downloads ERAs related to the deposits and sends copies to the 3rd party revenue cycle management vendor for any payments not already entered into the electronic health record system. Works with multiple health insurance companies to recoup outstanding payments that do not belong to either the school of nursing or school of medicine clinical practice plans. Manage and coordinate the electronic depositing of all checks received in the mail at the Reynolds Medical Building and Bryan Medical Center for clinical care activities associated with both the school of nursing and school of medicine. Prepares interdepartmental transfers for daily deposits and transfers of clinic and contract income. Prepares daily batches of checks and EOBs received at the clinic and ERAs downloaded from payer sites, and then sends to OBS to be posted to the EHR system. Serves as liaison with OBS for anything regarding outstanding payments, recoupments, patient account balances and collections. Reviews, approves and provides back up for signing vouchers and requisitions. Reviews and audits reconciliations of accounts. Develops, monitors, and reports budget activity. Prepares complex monthly and annual financial reports. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines. Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates fiscal activities. Proposes solutions to complex financial problems. Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities.

• Records Management, Inventory and Administration: Coordinates inventory process and maintenance of business files. Serves as a records management coordinator. Serves periodically as a liaison with financial, payroll and human resources department. Composes routine correspondence. Recommends, implements and audits business procedures. Assists with administration of contracts and grants. Assists with administration of unit, program, or projects associated with the clinical care activities of both the school of nursing and school of medicine. Monitor and process patient and third-party payer refunds. Maintains a Patient Registry of accounts on State Warrant Hold and accounts placed with the Collection Agency. Participates in the hiring and training of business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Performs assignments involving the recording, examining, and analyzing of financial records, documents or reports.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.