Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Texas Institute For Preclinical Studies

Proposed Minimum Salary

$3,042.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Texas A&M Institute for Preclinical Studies (TIPS) was formally established by the Board of Regents as an institute within Texas A&M University in College Station, Texas on May 25, 2007 to serve the preclinical needs of academic researchers and industry. TIPS reports administratively to the Texas A&M College of Veterinary Medicine and Biomedical Sciences. Texas A&M University has a longstanding reputation as a leader in higher education and research. The Texas A&M College of Veterinary Medicine and Biomedical Sciences is one of the largest veterinary schools in the United States, having a wealth of expertise in: all major veterinary medical specialties; animal husbandry; surgical and non-surgical interventional techniques; and advanced imaging and diagnostics.  To learn more, please visit us at https://tips.tamu.edu/ .

What we want

Do you demonstrate an organized approach to work? Are you hard working and have a strong business acumen?  If so, we’re looking for you.  Come join our thriving team, serving as our Business Coordinator II. As a member of our high-functioning team, you will  provide support and coordination for a variety of business activities requiring independent judgment. These will include: reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, then we invite you to apply to be considered for this great opportunity.

What you need to know

Please note: This job requires you to be able to work around animals.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Three years of related experience in general office, accounting, or personnel operations

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Interpersonal and communication skills

• Planning and organizational skills

• Ability to multitask and work cooperatively with others

Other Requirements:

• Knowledge of standard office equipment and personal computers

• Must not have inhibiting allergies to animals

Preferred Education and Experience:

• Bachelor's Degree

• Five years' experience with the preferred education, including task management experience

• Preferred experience with FMO (Financial Management Operations)

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of spreadsheet and word processing software programs

• Good planning and organizational skills

Preferred Other Factors:

• Knowledge of iPayments, AggieBuy, and Canopy

Responsibilities:

• Business Support: Reviews, approves and provides back up for signing vouchers and requisitions. Audits and submits orders and invoices in AggieBuy for processing. Reviews and audits reconciliations of accounts. Assists in developing, monitoring, and reporting  accounts and departmental budget data as directed by supervisor. Plans, develops, implements, coordinates, and monitors programs or services. Provides input and assists in developing policies, procedures, and guidelines. Assists in coordination of annual fiscal year closing activities. Coordinates fiscal activities. Communicates cash handling procedures, audits and approves cash handling activities, and coordinates unit purchasing activities.  Uses iPayments to invoice customers. Responds to inquiries from customers, vendors, and Financial Management Operations (FMO) Department. Proposes solutions to routine financial problems. Coordinates the timely and accurate billing of projects. Coordinates routine fiscal budget activities. Processes departmental deposits, assists with the annual rate study, and maintains electronic business files.

• Reporting: Develops financial and statistical analysis and summary reports for the Business Administrator. Prepares complex monthly and annual financial reports. Develops some complex financial and statistical analyses and summary reports as requested by supervisor.

• Rules and Procedures: Responsible for knowledge and comprehension of policies, rules, and regulations including the disbursement rules and procedures for Texas A&M University, Agrilife Research, and Texas A&M Foundation funds. Responsible for communicating relevant compliance and procedure information to customers. Provides input and assists in developing policies and procedures. Trains staff on new and existing business procedures, and provides policies and regulations to staff.  Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.