Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Education

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Division of Finance advances the teaching, research, and outreach mission of Texas A&M University. We are comprised of three different units serving in a range of administrative areas of Texas A&M. We serve Texas A&M University by:

• Providing outstanding service to our stakeholders
• Facilitating best practices, including ensuring compliance with laws and regulations
• Enabling Texas A&M University to create and maintain a diverse campus and welcoming climate
• Creating a culture of life-long learning and professional development within our Division
• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division. Please visit us at: https://finance.tamu.edu/index.html

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education & experience
• Two years of related experience in general office, accounting or personal operations

Required Knowledge, Skills and Abilities:

• Knowledge of word processing and spreadsheet applications
• Interpersonal ,communication, planning, and organizational skills
• Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

• Three or more years of experience working with TAMU financial & business unit systems, such as FAMIS, Canopy, Maestro, Aggiebuy, eTravel/Concur, Workday, Citibank Software, and/or I-payments
• Demonstrated experience working with diverse populations

Preferred Knowledge, Skills, and Abilities:

• Working knowledge of standard office equipment and software applications, such as Microsoft Excel, Word, Outlook, and Adobe Acrobat Pro
• A strong knowledge base and skillset in accounting, account balancing and management, expense review and processing
• Excel Worksheet usage and development, purchase order processing, and inventory control
• Excellent written and oral communication skills
• Attention to detail skills
• Ability to plan and organize well and take the initiative to complete tasks independently

Responsibilities:

• Coordination of Fiscal Activities - Coordinates fiscal activities including purchasing activities, travel reimbursements, and credit card orders for departmental accounts. Coordinates the preparation of monthly and annual financial reports for unit administrators by collecting business information from a variety of sources (Canopy, FAMIS, Maestro, etc.).

• Personnel and Procedures - Coordinates personnel business activities for the department. Coordinates and maintains unit business files. Coordinates business records management. Implements and audits units business procedures. Trains staff on new and existing business procedures and interprets  policies and regulations. Coordinates the implementation of system policies/rules and procedures as it relates to business transactions. Serves as the coordinator of the inventory process.

• Liaison - Serves as the liaison with Financial Management Services and Human Resources Department.  Composes complex unit business-related correspondence as needed.

• Budget and Other Financial Reports
   - Coordinates with the  Business Administrator to obtain information for budget reports and other financial reports required by the department.

            

• Compliance - Reviews department procedures for compliance with TAMU  rules and regulations. Assists faculty and department administrators with resolving complex issues related to funding. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.