Business Coordinator I

Job Title

Business Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

 

Who we are

As part of the Division of Finance and Business Services, we service the College of Arts & Sciences, which includes 18 departments and more than 130 academic departments that offer students the opportunity to participate in ground-breaking research and immersive field work with world-renowned experts.  Learn more about us at https://artsci.tamu.edu

We serve by:

• Providing outstanding service to our stakeholders

• Facilitating best practices, including ensuring compliance with laws and regulations

• Creating a culture of life-long learning and professional development within our Division

• Engaging in responsible stewardship of financial and people resources in a sustainable manner

We invite you to learn more about our division at  https://finance.tamu.edu/index.html

 

What we want

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.

 

What you need to know

Salary:  Compensation will be commensurate to the selected hire’s experience.  

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Working knowledge of word processing and spreadsheet applications, presentation. 

• Excellent interpersonal and communication skills and ability to plan and organize effectively. 

• Ability to build strong working relationships and a positive work environment.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Bachelor’s Degree and/or professional certification in business, accounting, or related field.

• Experience in a higher education setting managing business operations.

• Experience with accounts payable/receivable and working within university disbursement guidelines.

• Experience with Excel, FAMIS/Canopy, AggieBuy, Concur, iPayments, Workday, and SSO.

Essential Duties/Tasks

Purchasing and Financial

• Implements and coordinates departmental purchasing and financial activities including payables, requisitions, and payment cards.

• Serves as department liaison to Financial Management Operations (FMO) and AggieBuy team and proposes solutions to problems.

• Utilizes AggieBuy for preparation of payments and purchase requisitions.

• Audits invoices and processes for payment. Investigates billing errors and takes corrective action.

• Provides coordination for departmental purchasing cards.

• Posts receipts to transaction logs, reviews receipts for any discrepancies, and reallocates charges to appropriate object code and accounts utilizing Concur on-line system.

• Compiles data and prepares reports on financial activity, status and account balances for Business Administrator and Department Head.

• Audits transactions and reconciles accounts to FAMIS.

• Allocates and monitors support account balances.

• Processes departmental budget requests and correction requests as needed.

• Coordinates fiscal year end closing for the unit. 

Travel Processing

• Processes and coordinates travel for the department.

• Communicates state, university, and departmental travel policies to department personnel.

• Audits travel documents and expenses and processes for reimbursement.

• Ensures compliance with complex Travel and Leave procedures for domestic and foreign trips.

• Tracks and analyzes departmental travel expenditures and provides periodic reports.

Event Processing

• Coordinates with faculty and administrative staff for departmental guest speakers and annual Brazos Valley Reads program.

• Tracks funding and expenditures to ensure events stay within budget.

• Requests fund transfers from co-sponsoring units.

• Prepares presentation agreements and processes all necessary payment forms.

• Corresponds with guest speakers regarding agreement and travel allowance.

• Sets up GLACIER for nonresident guests.    

Payroll Collaboration

• Collaborates on departmental payroll functions.

• Compiles lists of employees for payroll actions from department and works with manager and Human Resources contact to initiate payroll changes.

• Processes costing allocations in Workday to assign funding sources to payroll changes.

• Reconciles biweekly and monthly payroll on behalf of the department.

• Processes payroll corrections (PCTs) as needed. 

General Arts & Sciences Expectations/Customer Service

• Answers questions from department personnel on financial rules, guidelines, and procedures.

• Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of problems.

• Exercises discretion and independent judgment to propose solutions to complex, non-routine situations.

• Provides excellent customer service. 

• Handles assigned e-mail correspondence and telephone inquiries about business operations. Communicates and distributes information on guidelines pertaining to processes and procedures. Participates in department staff meetings and professional development courses as necessary. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.