Department
About the Department
Job Summary
Responsibilities
Supports operations for the UChicago BSD Postdoctoral Affairs Office.
Manages the appointment and re-appointment process of postdoctoral fellows and postdoctoral scholars in the BSD.
Interacts with departmental HR and Academic Affairs administrators, the Office of International Affairs, and the University of Chicago Provost's Office to enforce postdoctoral policy and reviews and approves all necessary postdoctoral appointment forms and documents.
Updates and maintains the database on current postdoctoral fellows and scholars and postdoctoral alumni for tracking. Provides regular reports for institutional metrics, training grants and other federal reporting purposes.
Provides administrative support for professional development opportunities for postdocs in the BSD, for the PDA seminar series and for Postdoctoral Association Steering Committee meetings.
Assists with established and new regular communications on campus updates, job opportunities and funding opportunities with current postdocs.
Updates information on Postdoc Affairs website.
Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.
Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Collaborates with academic divisions in educating students on safety issues. Interprets student disciplinary issues and prepares an annual university summary of disciplinary actions. Counsels students, parents, and staff in response to concerns, and handles complex situations including student crises.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Master’s or PhD Degree in Life Sciences, Human Resources, Higher Education Administration or related field.
Experience:
Workday experience.
Proficiency with Microsoft Office and Adobe Creative Cloud.
Experience with higher education administration, academic affairs or postdoctoral affairs.
Preferred Competencies
Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.
Ability to effectively communicate with faculty, postdocs and other research scientists, and various administrative offices at all levels in the University.
Excellent organizational skills.
Attention to detail.
Analytical skills.
Ability to meet deadlines.
Ability to maintain confidentiality.
Ability to resolve problems.
Ability to work independently and as part of a team.
Working Conditions
Office Environment.
Weekend/Evening hours as needed (some events/seminars occur after 5pm).
Some travel is required (less than 5%).
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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