Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Office Of Admissions

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Office of Admissions handles freshman, transfer, graduate, international, and other applicant types who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment of an academically prepared student body that is geographically, ethnically and economically diverse. In addition, Admissions also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University. To learn more about us, please visit our website. https://admissions.tamu.edu/

What we want

The Office of Admissions is seeking an Administrative Coordinator I to coordinate administrative support functions for the Admissions Operations unit. The ideal candidate will thrive in a fast-paced, structured work environment, views problems as opportunities and enjoys taking initiative to plan events or take on projects. The ability to complete work projects with accuracy and speed is highly preferred for this role. We need an individual who subscribes to and supports our commitment to Inclusion, Diversity, Equity and Accountability as stated above. The successful candidate will enjoy working with numbers, shows professional attitude for quality work and strives to provide excellent customer service. We are looking for someone who is able to maintain composure in high stress situations, has meticulous organizational skills, attention to detail and can be adaptable to change and able to work in a team environment while entrusted to complete individual projects, as needed. If this describes you, we encourage you to apply to be considered.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special note : Supervise 2 - Student Workers

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience..
•   Two years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, presentation applications and remote hosted meeting applications.
• Ability to organize work effectively.
• Ability to prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to multi-task and work cooperatively with others.
• Strong interpersonal and communication skills.
• Planning and organizational skills with attention to detail.
• Excellent customer service skills.

Preferred Experience:

• More than two years of experience in office administration. Professional experience within TAMUS.
• Customer service experience.
• Experience working in Admissions or Financial Aid within an institution of higher education.
• Travel and event coordination experience.

  Preferred Knowledge, Skills, and Abilities:

• Familiarity with related student information systems such as Banner, AIS, Howdy, MOSES and/or SLATE.
• Familiarity with Concur and Workday.
• Proficiency in Microsoft Office programs including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of the student applicant portal.
• Ability to establish and maintain effective working relationships.
• Demonstrated time management skills.
• Ability to work with sensitive information and maintain confidentiality.
• Knowledge of best email practices.
• Scheduling and event coordination skills.
• Strong proofreading skills including attention to detail. 

Responsibilities:

• Office Management - May serve as the office manager. Ensures adherence to office procedures. Develops and/or evaluates office procedure improvements, administrative changes, and new initiatives. Coordinates the maintenance of files, records, office supplies, or equipment.

• Travel and Event Coordination - Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

• Department Operations Coordination - Applies, interprets, and/or assists in implementing management policies or operating practices for Admissions department. Makes recommendations for and creates process improvements pertaining to invoicing, data reporting, and vendor interactions.

• Special Projects - Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs. Performs analyses and project summaries.

• Administrative Support - Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor. Processes payments in Laserfiche and coordinates with Academic Affairs Business Services for purchases, interdepartmental transfers, and payment of vendor invoices.

• Supervision - Hires, trains, and supervises student workers and support staff. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.