Administrative Coordinator I - Office of Educator Preparation Programs and Certifications

Job Title

Administrative Coordinator I - Office of Educator Preparation Programs and Certifications

Agency

Texas A&M University

Department

Dean Of Education

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The School of Education and Human Development (SEHD) is committed to enhancing educational achievement and health outcomes, fostering innovation and development, and influencing policy and practice in the fields of education, health, sport, business and government. Now the fourth largest school at Texas A&M University with nearly 7,000 enrolled students, we are not just a school for teachers. We are a school for leaders not just in education, but also business, sport, health, and government. To learn more, visit us at:

https://education.tamu.edu/about/

What we want 

We are currently looking for an Administrative Coordinator to join our team! The Administrative Coordinator will work under general supervision of the Executive Director, Office of Educator Preparation Programs and Certifications and provides high level of administrative support to department’s programming in managing, coordinating, and facilitating the administrative operations for the office.  Will provide direct administrative support to the Executive Director, Office of Educator Preparation Programs and Certifications. If you meet the qualifications stated below and this job description sounds appealing, we invite you to apply to be considered for this great opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume : A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Required Special Knowledge, Skills, and Abilities:

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of SEHD majors’ principles, practices, and methods.

• Working knowledge of general practices, program, and/or administrative specialty.

• Basic knowledge of and ability to apply fundamental concepts.

• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.

• Ability to organize and plan work and projects including handling multiple priorities.

• Ability to make independent decisions and exercise sound judgment.

• Ability to compile, write, and present reports related to program or administrative specialty.

• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications:

• Previous experience related to student services and programs in a university setting.

• Demonstrated experience with maintaining multiple electronic calendars.

• Previous experience in an environment requiring confidentiality.

• Experience dealing with a confidential filing system.

• Experience using EAB, and Banner software.

• Knowledge of FERPA, Clery Act, Title IX and Campus Alcohol and Drug Free Act.

• Experience with data collection, review, analysis, and presentation.

Essential Duties and Responsibilities

Office Management and Coordination - Serves as office manager and coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters. Coordinates the maintenance of files, records, office supplies, or equipment. Formulates, interprets, and/or implements management policies or operating practices. Provide committee support, prepare meeting materials, and written minutes. Coordinate purchasing and travel in accordance with university purchasing and travel policies and procedures for the state, sponsored programs/grants, and auxiliary entities.

Customer Assistance - Provides advocacy and triage support to students, staff, faculty, and PK-12 Partnering School Districts. Will be the first point of contact for students, PK-12 Schools, TAMU Faculty and Staff, in office, on telephone, voice mail, and email related to inquiries on:

• Educator Preparation Programs including:

  • Early Childhood Education (ECE)

  • Elementary

  • Secondary

  • Principal

  • Superintendent

  • Counseling

  • Advising

  • Support Services

• Certification processes with T.E.A. including:

  • Validation of completed degree/certification requirements

  • Compliance with T.E.A. expectations

Compliance and reporting - Create and maintain systems to track the progress of targeted initiatives, operations, goals, compliance calendar, and priorities of the Executive Director, Office of Educator Preparation Programs and Certifications which includes: Budget, financial reports, analysis, and recommendations; Data collection (Score Card) and update unit goals in WEAVE; Website development/updates; Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with the Dean of Students Office; and initiatives. Other duties assigned to support the Executive Director, Office of Educator Preparation Programs and Certifications and on-going initiatives. May, train, and supervise student workers.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.