Administrative Coordinator I Harris County

Job Title

Administrative Coordinator I Harris County

Agency

Prairie View A&M University

Department

Cooperative Extension Programs

Proposed Minimum Salary

$2,964.00 monthly

Job Location

Houston, Texas

Job Type

Staff

Job Description

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required. This position is located in Harris County at 3100 Main Street, Houston, TX  77004.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

• Provide direct assistance in delivering departmental services to County employees and the public, ensuring efficient operations.

• Responds to general and complex questions and complaints regarding departments or agents.

• Support special projects exercising independent judgment and decision-making skills, contributing to project success. May train administrative or clerical support personnel.

• Maintain accurate statistics and generate intricate reports to support departmental analysis and decision-making processes.

• Maintain and update personnel records such as attendance and worker’s compensation tasks.

• Manage requisitions, purchase orders, and vendor payments, ensuring timely and accurate transactions while adhering to budgetary constraints.

• Participates and assists in college-wide events, activities, committees and performs other duties as necessary. 

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience.

Special Requirements:

• Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Knowledge, Skills and Abilities:

• Good knowledge of spelling, grammar, and punctuation.

• Good knowledge of office procedures.

• Skill in performing basic mathematical calculations.

• Skill in operating a personal computer, typewriter, and basic office equipment.

• Ability to accurately enter data and file information.

• Ability to communicate effectively verbally and in writing.

• Ability to work independently; ability to establish and maintain effective working relationships with co-workers, county employees, and the public.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.