Administrative Associate III

Updated: 3 months ago
Location: College Station, TEXAS
Job Type: FullTime

Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Residence Life And Housing

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 60+ full-time staff and 180+ graduate and undergraduate student staff. We offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of students. To learn more, please visit our website https://reslife.tamu.edu/ .

What we want

This position supports the White Creek Apartments Office in the Department of Residence Life, which is responsible for providing assistance to campus guests and members of the White Creek Apartments community. The Administrative Associate III position, is an integral member of the Department of Residence Life Staff team. The position is in an office of two full-time employees and one supervisor.

The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Please note: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

COVID-19 information:  Texas A&M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible.  Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible.  Departments will provide the procedures to be followed at each step of the recruiting process.

Required Education and Experience:

  • High School Diploma or any equivalent combination of education and experience
  • Three years of related experience

Required Knowledge, Skills and Abilities:

  • Working knowledge of spreadsheet and word processing software programs
  • Interpersonal and communication skills
  • Keyboarding skills
  • Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

  • Associates degree

Preferred Licenses and Certifications:

  • Certified Administrative Professional (CAP)

Responsibilities:

  • Office Support - Oversees the daily operations of the Area Office. Daily operations including scheduling appointments, coordinating meetings, corresponding with outside entities as well as being the primary facilitator of communication with the Resident Managers. Is responsible for distribution of department intercampus mail. Types and proofreads letters, memos, work requests, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Area Office. Prepares agendas and compiles data for meetings. Distributes office mail and processes as appropriate. Assists with appropriate public space reservations. Provides daily administrative support to the Resident Managers and assists with projects and committee work. Assists Resident Managers with their specific responsibilities that may include the hiring process and maintenance of staff rosters for approximately 30-40 Resident Advisors; assisting in scheduling conduct conferences; verifying academic records for appropriate staff and student leaders; and providing assistance to faculty and staff involved in living learning communities. Serves as a resource to staff in regard to schedules and forms needed for all pertinent processes. Assists the Housing Assignments Office, Conference Services and Residence Life staff coordinate summer operations (billings and check in process) with camps, conferences, summer school and interim student housing. Advances the philosophy of multiculturalism and actively promotes diversity and the uniqueness of each individual.
  • Communication - Provides excellent customer service to various University community members. Greets visitors, answers telephones, screens calls, takes messages, schedules appointments and coordinates meetings. Answers customer questions appropriately. Works in conjunction with other Residence Life and University Staff Offices to handle customer complaints and emergencies. Distributes fliers and information to apartments. Serves as a resource to students and families during summer school, new student conferences, and continuing education conference guests in regards to locations of buildings and programs.
  • Data Entry - Performs data entry and verification for several databases.
  • Supervision - Recruits, hires, trains, supervises and evaluates student assistants. Approves time sheets for student staff using Workday. Works with the HR Liaison for Residence Life on updates to the position descriptions for the Student Office Staff. Ensures the Student Office Staff reads and signs their position description annually during the evaluation period and completes the required workplace trainings.
  • Development - Serves on department, division and university committees. Serves as staff support for departmental committees. Participates in workshops and training as needed.
  • Other - Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.



Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Residence Life And Housing

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

The Department of Residence Life is housed within the Division of Student Affairs. It is comprised of 60+ full-time staff and 180+ graduate and undergraduate student staff. We offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of students. To learn more, please visit our website https://reslife.tamu.edu/ .

What we want

This position supports the White Creek Apartments Office in the Department of Residence Life, which is responsible for providing assistance to campus guests and members of the White Creek Apartments community. The Administrative Associate III position, is an integral member of the Department of Residence Life Staff team. The position is in an office of two full-time employees and one supervisor.

The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Please note: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

COVID-19 information:  Texas A&M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible.  Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible.  Departments will provide the procedures to be followed at each step of the recruiting process.

Required Education and Experience:

  • High School Diploma or any equivalent combination of education and experience
  • Three years of related experience

Required Knowledge, Skills and Abilities:

  • Working knowledge of spreadsheet and word processing software programs
  • Interpersonal and communication skills
  • Keyboarding skills
  • Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

  • Associates degree

Preferred Licenses and Certifications:

  • Certified Administrative Professional (CAP)

Responsibilities:

  • Office Support - Oversees the daily operations of the Area Office. Daily operations including scheduling appointments, coordinating meetings, corresponding with outside entities as well as being the primary facilitator of communication with the Resident Managers. Is responsible for distribution of department intercampus mail. Types and proofreads letters, memos, work requests, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Area Office. Prepares agendas and compiles data for meetings. Distributes office mail and processes as appropriate. Assists with appropriate public space reservations. Provides daily administrative support to the Resident Managers and assists with projects and committee work. Assists Resident Managers with their specific responsibilities that may include the hiring process and maintenance of staff rosters for approximately 30-40 Resident Advisors; assisting in scheduling conduct conferences; verifying academic records for appropriate staff and student leaders; and providing assistance to faculty and staff involved in living learning communities. Serves as a resource to staff in regard to schedules and forms needed for all pertinent processes. Assists the Housing Assignments Office, Conference Services and Residence Life staff coordinate summer operations (billings and check in process) with camps, conferences, summer school and interim student housing. Advances the philosophy of multiculturalism and actively promotes diversity and the uniqueness of each individual.
  • Communication - Provides excellent customer service to various University community members. Greets visitors, answers telephones, screens calls, takes messages, schedules appointments and coordinates meetings. Answers customer questions appropriately. Works in conjunction with other Residence Life and University Staff Offices to handle customer complaints and emergencies. Distributes fliers and information to apartments. Serves as a resource to students and families during summer school, new student conferences, and continuing education conference guests in regards to locations of buildings and programs.
  • Data Entry - Performs data entry and verification for several databases.
  • Supervision - Recruits, hires, trains, supervises and evaluates student assistants. Approves time sheets for student staff using Workday. Works with the HR Liaison for Residence Life on updates to the position descriptions for the Student Office Staff. Ensures the Student Office Staff reads and signs their position description annually during the evaluation period and completes the required workplace trainings.
  • Development - Serves on department, division and university committees. Serves as staff support for departmental committees. Participates in workshops and training as needed.
  • Other - Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


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