Administrative Associate III

Job Title

Administrative Associate III

Agency

Prairie View A&M University

Department

Electrical Engineering

Proposed Minimum Salary

$12.07 hourly

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Administrative Associate III, under general supervision, will provide administrative support to faculty, staff and students in the Department of Electrical and Computer Engineering.

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Responsibilities:

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Makes arrangements for meetings, training and courses, appointments, conferences, and travel. Posts information to records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications.  Prepares, modifies, and verifies documents, presentations and similar media. Processes reimbursement requests through the appropriate channels and follow through to completion.

• Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.  Maintains office supplies and equipment. Maintains office reference materials including online office materials. Delivers and picks up documents, supplies, equipment, or materials.

• Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.

• May coordinate activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff.

• Performs other duties as assigned.

Required Education and Experience:

• High school diploma.

• Three years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Preferred qualifications:

• Two years of experience in an academic setting.

Job Posting Close Date:

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.

Background Check Requirements:

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.