Academic Program Manager

University of Utah, United States

Updated: about 1 month ago
Location: Salt Lake City, UTAH
Job Type: FullTime

Skip to Main Content

Toggle navigation
  • Home
  • Search Jobs
  • Job Alerts
  • Log In /Create Account
  • Help

Academic Program Manager
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
Priority review begins 3/21/24
Announcement
Details


Open Date 03/14/2024
Requisition Number PRN37967B
Job Title Academic Program Manager
Working Title Manager, Academic Advising
Job Grade E
FLSA Code Executive
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Mon- Fri, 8am-5pm or as arranged. Some travel and weekend or evening activities may be required. Some remote work possible.
VP Area Academic Affairs
Department 02318 - STUDENT SUCCESS HUB
Location Campus
City Salt Lake City, UT
Type of Recruitment Internal to the Department
Pay Rate Range $65,000 - $67,000
Close Date
Open Until Filled Yes
Job Summary
The Student Success Hub provides a collaborative structure for advisors to support students across multiple programs, a commitment to ongoing professional development, and a supportive leadership team dedicated to professional advising and student success. This position will provide mentorship and supervision for a team of advisors and support the efforts of the Student Success Hub, specifically in the thread serving Psychology. This position will also contribute to ongoing training, development, assessment, and retention of the advisors in the Hub.
With minimal supervision, this position also advises a diverse population of students regarding their academic planning and progress by utilizing professional advising and guidance skills. Interprets and explains university academic policy and procedures to assist students in making decisions concerning personal educational goals leading to degree completion.
This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through degree programs, certificates, majors, etc.
The ideal candidate will have demonstrated skills in communication, time management, and problem solving. The Student Success Hub seeks and values team members who are curious, resilient, proactive, and committed to student success.
Questions about the position should be directed to Karen Paisley at [email protected]
Responsibilities
  • Supervises and mentors advising staff in the Psychology thread by establishing goals and evaluating performance.
  • Supports onboarding of new staff.
  • Assesses the past performance of academic programs though program evaluations.
  • Meets with undergraduate students to provide information and guidance on academic-related issues, such as graduation requirements and exceptions, and course planning and registration.
  • Facilitates students’ academic progress by evaluating their needs and developing appropriate educational plans. Makes referrals for students who need assistance with overcoming learning obstacles, tutoring, career decisions, mental health, or other various needs.
  • Disseminates information to students, faculty, and departments about changes in major requirements or University policies and adjusts advising strategies as appropriate.
  • Uses enterprise-level data analytics and student record technology platforms (e.g., EAB) to monitor student progress. Participates in proactive advising and intervention strategies for assigned student populations.
  • Actively engages in campus-based professional development communities, including but not limited to UAAC or other relevant campus-based organizations that advances direct skills in academic advising.
  • Proficient in degree tracking software, record keeping systems, and advising-related technologies
  • Maintains students’ academic files that include a record of advising activity, referrals, exceptions made, transfer courses, etc. Actively engages with EAB.
  • Participates in advising and related activities during New Student Orientation each semester.
  • Assists with data compilation, statistical reports, and correspondence, depending on the area of assignment.
  • Attends monthly staff meetings and trainings related to advising.
  • Supports the Student Success Hub in appropriate outreach events and activities as assigned.
  • Provides other advising-related activities as needed and assigned.


This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor’s degree in a related area plus three years of experience in program management or equivalency (one year of education can be substituted for two years of related work experience) required. Develops and implements program ideas into successful academic programs; demonstrated human relations and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
  • Four years of academic advising experience (up to two years can be non-academic advising related)
  • Experience with academic advising for students majoring/minoring in Psychology
  • Experience in training and staff development within higher education, especially in cross-training
  • Master’s degree
Type Benefited Staff
Special Instructions Summary
Priority review begins 3/21/24
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of experience do you have in budget, grant and program management?
    • Less than 1 year
    • 1 year or more, but less than 3 years
    • 3 year or more, but less than 5 years
    • 5 year or more, but less than 8 years
    • 8 years or more

    • Applicant Documents
    Required Documents
  • Resume
  • Cover Letter
    • Optional Documents
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


    To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
    .
    Any data not saved will be lost.
    Click 'OK' to keep your session active.

    Similar Positions