10421 Admin Support Associate
ADMINISTRATIVE SUPPORT ASSOCIATE - ADVANCED
East Carolina University
The Division of Health Sciences is the largest and most complex division within the University, employing more than 700 EPA employees and 1,700 SPA employees. The Division is composed of numerous Centers, Institutes, and agencies such as East Carolina Heart Institute and Eastern Area Health Education Center, the Colleges of Allied Health Sciences, Nursing, the Brody School of Medicine, the School of Dental Medicine, and the Laupus Health Science Library. In addition to the Academic and Administrative responsibilities of the division, the four professional schools provide clinical services throughout eastern North Carolina in a variety of settings and venues.
The School of Dental Medicine is composed of nine administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Innovation and Discovery, Associate Dean for Clinical Affairs, Assistant Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development and the Executive Director for Business and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry and Orthodontics, General Dentistry and Foundational Sciences and Research.
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.
The candidate participates in all phases of planning, coordinating, and carrying out the administrative functions required by the Office of the Assistant Dean of Extramural Clinical Practices and represents the Assistant Dean in external, as well as internal, relationships.
The candidate problem-solves and establishes priorities in response to requests from faculty and Business Managers from eight Community Service Learning Centers (CSLC's) and East Carolina University School of Dental Medicine key administrators. This position coordinates and tracks projects to ensure that projects are completed satisfactorily and in a timely manner. The candidate manages the schedule for the Assistant Dean of Extramural Clinical Practices, balancing the many demands that are placed upon the Assistant Dean's time with the requirement for adequate time for the Assistant Dean to prepare for meetings, complete essential administrative tasks, and respond to phone calls and emails.
The position would represent and/or speak for the Assistant Dean in areas such as discussing faculty schedules and budget related issues as they arise.
The candidate will monitor budgets along with monthly production goals for eight Community Service Learning Centers (CSLC's). This will require the use of axiUm to pull data to chart and graph production by provider (must be proficient in Excel). This individual will also have oversight of the Quality Assurance & Quality Improvement activities (medical emergency drills) of the CSLC's and assist in initial accreditation with American Association of Ambulatory Health Care.
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
American Recovery & Reinvestment Act Funded:
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