Administrative Support Associate-Advanced

East Carolina University, United States

Updated: about 1 month ago
Location: Greenville, SOUTH CAROLINA
Deadline: 02 Apr 2024

Position Details
Position Information


Job Title Administrative Support Associate-Advanced
Position Number 937429
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://hhp.ecu.edu/kine/
Advertising Department HLTH/HUMAN PERF,COLLEGE OF
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 3 - Advanced
Working Title Administrative Support Associate-Advanced
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $45,447
Anticipated Hiring Range $40,000- - $41,860
Salary Grade Equivalency GN06
Work Schedule Monday-Friday
Work Hours 8:00 a.m. - 5:00 p.m.
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The College of Health and Human Performance (HHP) consists of 6 academic units including the Departments of Health Education and Promotion, Human Development and Family Science, Interior Design and Merchandising, Kinesiology, and Recreation Sciences, as well as the School of Social Work. HHP is also home to the Air Force ROTC and Army ROTC units.
The Department of Kinesiology is complex and dynamic. It offers BS degrees in Exercise Physiology, Health Fitness Specialist, Physical Education, and Sports Studies. At the graduate level, the department offers an online MAEd in Physical Education, the MS in Kinesiology (with some online concentrations), and PhD in Bioenergetics and Exercise Science. The department is comprised of 35 full-time faculty members that are internationally known for collaborative, interdisciplinary, and innovative teaching and training approaches that serve over 1300 students majoring in the department programs and even more that take coursework as part of general education requirements or external programs. Our distinct research laboratories support our academic programs as well as provide opportunities for faculty and student scholarship. Our department personnel provide service in diverse institutional committees and initiatives and in ways that advance the disciplines and fields associated with Kinesiology. One staff member in the unit is assigned to most administrative support functions for the unit. The person in the administrative support staff role is a valued member of an energized and talented team. A description of the responsibilities associated with the position are included below.
Job Duties
40%- In coordination with the department chair and relevant committees/leaders, initiate and facilitate administrative support needed to complete personnel actions for the Department of Kinesiology in an efficient and accurate manner. Communicate and collaborate effectively with the department chair and the Office of the Dean’s Personnel Coordinator related to all personnel matters. Assist and work in collaboration with the Office of the Dean of HHP to collect and enter information needed for an effective student employment program. Select and train work study students or self-help students to ensure efficient operation of the department.
40%- Utilizing ECU, HHP, and the department’s purchasing guidelines, initiate, assist with, and/or complete transactions and tasks needed to purchase and receive resources for instruction, research, scholarship, service, outreach, and other functions of the unit (e.g. pay invoices and reconcile ProCard regularly). Monitor, address issues, and produce reports related to Kinesiology funds/budgets, including state and non-state accounts. Tracks spending for these accounts, addressing inconsistencies. Compiles reports and offers advice on budget matters when asked by the Chair. Serves as a resource to faculty regarding financial matters. Processes and audits all travel reimbursements. Serves as the primary purchasing agent in the department, using Port to open purchase requisitions.
20%- Answer telephone, take messages, set-up appointments for Chair, and maintain chair’s calendar. Assist with aspects of faculty and student recruitment, program/unit assessment activities, and similar regular, but not daily tasks. Execute proper retention of documentation by filing, archiving and shredding documents when necessary. Greet and direct guests to the department. Uses 25 Live room scheduling system when needed by faculty and others. Address any issues with the physical plant, and open work orders when necessary. Organize and maintain storage areas.
Contingent on Available funding
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
  • Excellent communication, organizational, written, and time management skills
  • Ability to work independently as well as a team player
  • Knowledge of organizing and completing travel arrangements
  • Knowledge of budget, budget preparation, and personnel
  • Knowledge and experience using Banner, OneStop,
  • Excellent computer skills including Microsoft Word, Excel, PowerPoint, Outlook, and MVS


License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 03/19/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 04/02/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/69597
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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