Administrative Support Associate- Advanced

East Carolina University, United States

Updated: 2 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 16 Feb 2024

Position Details
Position Information


Job Title Administrative Support Associate- Advanced
Position Number 000576
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://cet.ecu.edu/engineering/
Advertising Department ENGINEERING, DEPT OF
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 3 - Advanced
Working Title Administrative Support Associate- Advanced
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $45,447
Anticipated Hiring Range $38,078 - $43,056
Salary Grade Equivalency GN06
Work Schedule Monday - Friday
Work Hours 8:00 a.m. - 5:00 p.m.
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Department of Engineering offers an ABET-accredited BS in Engineering with concentrations in Biomedical Engineering, Biochemical Engineering, Electrical Engineering, Environmental Engineering, Industrial and Systems Engineering, and Mechanical Engineering. There are currently 25 faculty with a growing undergraduate student population (~ 400 undergraduates) and a graduate (MS) program in biomedical engineering and mechanical engineering. The Department of Engineering provides a quality, multidisciplinary engineering education in a collaborative environment that prepares graduates to design innovative solutions to lead regional and global transformation. The program welcomes a diverse student body. The department’s faculty are dedicated to providing the best professional education possible.
Job Duties
Budget Administration 60%
The position will be primarily responsible for the processing and management of all accounts and personnel actions in the Department of Engineering. Responsibilities of this position include, but are not limited to: advising the chair on all aspects of the departmental budget and all other accounts that the Department of Engineering has currently or that will be created. These accounts are the state operating budget, department foundation budget, research budget, F&A budget, GCRT budget, the Engineering and Technology Student Fee, and scholarships. Management of accounts will include posting a spreadsheet keeping track of spending and balancing to Banner. This position reviews all grant proposals routed to the department, examining the budget and making sure all elements are appropriate. The position is expected to analyze budget data, identify and resolve problems and create reports for the department chair. The position will make deposits as necessary. This position is the Grants and Contract Support for the department. This will include the oversight of all grants and start-up funds for the department. The position will work with and support the faculty investigators (PIs) to ensure compliance with the grant/contact related ECU polices and external sponsors and procedures.
Personnel Administration 25%
This position will be administratively involved in the hiring process of all faculty and staff for the department. This position has the responsibility for all personnel documents with new hires and contract renewals for EPA faculty that are assigned to the department. This position initiates all non-student EPAFs and insures correct FOAPs are being used. This will include EPAFs for Grants ensuring calculations are accurate before processing. This position serves as an approver for student EPAFs. The position works closely with the dean’s office to see that all documentation and processes are correct. The position will be responsible for obtaining all document and reports that are required by the university as noted in the business and faculty manual that are necessary to be in the faculty personnel file. This position will serve as a liaison between the faculty/staff and dean’s office. This position is the Pre- Reviewer for the Effort Reporting System. The position has administrative responsibilities relative to all personnel actions and maintaining related files in the department. In addition to maintaining files, the position will be responsible for working with the Chair of the Department, Chair of Search Committees, and Personnel Committee for the hiring process. Upon completion of compiling hiring documents, and checklist, an EPAF will be completed and approved by the Chair.
Travel Administration 5%
While the other SHRA position in the department has primary responsibilities related to travel, this position will serve as an approver for all travel in the department and resource for faculty regarding travel procedures.
Supervision of Admin Support Associate 10%
This position will supervise the Admin Support Associate whose primary responsibilities include: department public liaison/receptionist, travel coordinator, student hiring coordinator, department event scheduler, department database and office supply manager, assistant to the chair, assistant to the Undergraduate and Graduate program administrators.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
None
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 02/08/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 02/16/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/68879
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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