Manager (Dean's Office Engineering)

1.    Secretariat Support for Faculty Level Meetings (eg Faculty Board, Caucus, Adhoc meetings)

• Coordinate and organise meetings, including collation of meeting materials and agenda
• Minutes taking and tracking of action items
• Active planning of regular meeting schedules such as Faculty Board and Caucus meetings
• Facilitation during meetings

2.    Deanery Administrative Support

• Active Management of existing vendors to explore new initiatives, respond to disruptions, manage demand in services
• Card Access Management including developing process to ensure access rights are added and removed in a regular basis
• Staff Lounge, pantry management to ensure fixtures and consumables are up to date and sufficient, forecasting demand where possible
• Invoice Processing by consolidating and verifying invoices promptly
• Visitor Account Management for creation of new visitor accounts
• Secretariat support for Deanery Administrative meetings such as Administrative Council meetings

3.    Continuous Improvement

• Streamlining of faculty level administrative processes
• Support in post CDE merger process improvement activities 
• Enhancement of Deanery Administrative process to improve efficiencies and alignment of FOE and SDE processes
• Adhoc projects such as Department Resource Review
   

• Degree and above from a recognized university
• Minimum of 5 years relevant experience in at least 2 of the following areas; Secretariat Support, Administrative Support, Continuous Improvement
• Excellent writing skills
• Good IT literacy
• Independent and result oriented, team player 
• Organized and meticulous

Location: Kent Ridge Campus

Organization: Engineering

Department : Dean's Office (Engineering)

Employee Referral Eligible:

Job requisition ID : 7788