Administrative Executive/ Senior Administrative Executive (Project Management)

The Centre for Quantum Technologies (CQT) is a research centre of excellence at the National University of Singapore doing cutting-edge theoretical and experimental science. CQT is located on the campus of the National University of Singapore and offers a friendly, international work environment. Learn more about CQT at www.quantumlah.org.

CQT is looking for an Administrative Executive/Senior Executive who will be responsible for day-to-day management of CQT's administrative and procurement operations. He or she wil report to the Admin Director of CQT.

• Handle purchase order issuance, orders tracking, goods receipt and other procurement functions to ensure compliance with Centre’s and NUS’ procurement policies and procedures
• Administer purchasing card programme and its policies and procedures
• Liaise with vendors and other departments on orders and payments issues
• Assist in internal and external audit activities
• Project and Budget management to ensure that the purchases are within the allocated budget and update the procurement database
• Advise stakeholders on project budgets and funding status
• Process vendor invoices, verifying the accuracy, obtaining approvals and performing account coding, including project tracking
• Administer Laser license renewals and coordinate with NUS Health and Safety department on lab auditing, certification, and safety updates
• Any other duties as assigned

• Diploma/Degree or their equivalent
• Minimum two years of relevant working experience
• A meticulous team player with positive work attitude, willingness to learn, able to effectively interact with and manage stakeholders’ expectations and the ability to multi-task
• Able to work under pressure in a fast-paced environment
• Well-versed in Excel spreadsheet & Microsoft Office software
• Experience in procurement and budget tracking will be an added advantage
• Familiarity with SESAMi and SAP system will be advantageous

Location: Kent Ridge Campus

Organization: Centre for Quantum Technologies