Proposal Assurance and Submission Officer

Updated: about 21 hours ago
Location: Darlington, SOUTH AUSTRALIA
Job Type: FullTime

  • Work in a fast-paced and dynamic environment within the Research Pre-award team

  • $100,032 to $108,979 + 17% superannuation 

  • Full time, fixed-term contract until March 2025

About the opportunity

As the Proposal Assurance & Submission Officer, you will manage the proposal submission administrative services and offer operational support for the Pre-Award team.

You will be leading support for funding proposals and submissions for allocated schemes and providing guidance and escalation support to Proposal Assurance & Submission Administrators.

Your key responsibilities will be to:

  • work in the Pipeline and Pre-Award team, reporting to the Manager, Proposal Assurance & Submissions

  • lead the administration submission requirements for allocated schemes by ensuring funding proposal and submission are compliant and meet quality assurance expectations

  • maintain an accurate and systematic database of funding proposals and submissions

  • understand the complexities of the submissions environment and provide insights, guidance, and regular reporting to the Pipeline and Pre-Awards Teams

  • comply with funding rules and regulatory requirements

  • contribute to the Research Support Community of Practice through trusted stakeholder management.

About you

If you’re someone who takes pride in your strong administrative skills and enjoys a fast-paced, friendly environment, this would be a great opportunity for you!

  • administrative experience in a complex and fast-paced environment

  • excellent negotiating, relationship building, and stakeholder management skills

  • sound judgement, initiative, and discretion with the ability to manage multiple priorities concurrently

  • high-level attention to detail and problem-solving skills

  • interest in, or experience working in, a research-intensive higher education environment.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.

Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community which reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTIQ . We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Rachel Strong, Recruitment Operations, on 02 8627 7612 or by email to

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Applications Close

Thursday 29 September 2022 11:59 PM
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