Administrative Coordinator II, Executive Office – Anesthesiology

Position Summary
This position works in the Department Chair’s executive suite and supports two executive directors, an executive consultant, and a vice chair in the Department of Anesthesiology. Provides robust calendar and scheduling support, coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.

Job Description

Primary Duties & Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs, special events, and related administrative needs.
• Administers/prepares reports, minutes, correspondence, and administrative materials required for the direction of the department.
• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
• Maintains executive suite keys, locks, and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
• Monitors the general maintenance of the suite, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks. Assists with IT and telephone problems and works with vendors to establish and verify terms and agreements.
• Assists with expense reports and purchasing processing.
• Assists with visitors and customers questions and needs.
• Provides backup coverage as needed for Executive Assistant to the Chair.
• Provides scheduling support for weekly Grand Rounds series.
• Supports department alumni database and recruitment events.   
• May supervise other nonexempt staff.
• Performs other duties as assigned.

Preferred Qualifications

• Excellent computer skills, including Word, Excel, Outlook and PowerPoint.
• Financial/payroll applications such as Workday.
• Demonstrated success in promoting and supporting a commitment to equity, diversity, and inclusion and possess emotional intelligence and a strong commitment to building a collaborative and safe culture.
• Prior experience with University systems and procedures.
• Ability to work effectively and pleasantly with a diverse range of faculty, staff, learners, department leadership, and medical school and hospital administration.
• Ability to excel at time management and organization, with a high level of accuracy and attention to detail.
• Excellent oral and written communication skills and ability to work under pressure.
• Ability to handle confidential information professionally.
• Ability to think creatively.
• Exceptional oral and written communication skills.
• Demonstrated initiative in setting priorities and seeing them through to completion.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of relevant experience.

Grade
G08-H

Salary Range
$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.