Administrative Support Officer

1222346

IP Commercialisation

Curtin is an innovative, global university renowned for its high impact research, robust industry partnerships, and commitment to preparing for the jobs of the future. We operate in collaboration to make a positive difference for people and our planet, transforming experiences for staff, students, partners, and the community. Part of the portfolio is Industry Exchange, where students get placed within industry internships, solving industry challenges and conducting research, on a project basis.

At Industry Exchange we assist Curtin’s Graduate Research Services office by connecting PhD candidates with external internship opportunities.

Your new role

The Administrative Support Officer provides administrative assistance to support relevant staff and activities at Industry Exchange. The goal is to provide 60-day internship opportunities for all eligible PhD candidates. Tasks may be wide ranging and broadly include those listed below. This role will be based at our Curtin Bentley Campus where you will have the opportunity to grow your network and skills, in an agile and fastmoving organisation.

• Facilitate engagements between PhD students, their academic supervisors and external stakeholders.
• Respond to incoming enquiries and requests in a proactive, accurate, customer-focused and professional manner.
• Prepare documentation (e.g. reports, minutes of meetings, correspondence), using the full range and features of MS Office applications, in accordance with the requirements and standards of the work unit.
• Coordinate arrangements for and schedule meetings and appointments including inviting attendees, booking venues, setting up project initiation meetings as required. May manage another staff member’s diaries.
• Maintain and update records and information within the work unit via the established records management system (CRM) and procedures, including archival or disposal in accordance with University policy and relevant legislation, to ensure accuracy of filing and ease of retrieval.
• Facilitate communication outputs and assist with collating marketing materials (e.g. testimonials, content, imagery)
• Undertake other activities which are consistent with the accountabilities and responsibilities as listed above.

Our staff are an energetic, dedicated team of academics and professionals working together to provide Australia and the world with quality graduates and innovative research. Curtin is a friendly place where integrity, respect for one another, courage, excellence, and impact are a part of everyday life.

Our vibrant Bentley campus includes a gym, childcare, medical centre, art gallery, hotel, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, accessible parking, and excellent public transport connections.

• Global Excellence: Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
• Adaptable Work Environment: Embrace flexibility with a role based at our Bentley campus.
• Rewards Beyond Salary: Enjoy the perks of a generous superannuation contribution (17%) and customisable salary packaging benefits through Paywise.
• Time Well-Spent: Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Curtin University Leave (2 days), Study Leave, and Community Service Leave. Plus, access to Long Service Leave after 7 years of continuous service (65 days/13-week entitlement for full-time staff).
• Recognition for Prior Service: Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
• Health and Wellness: Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin’s wellbeing locations at https://tinyurl.com/mtyf3vad

For more information about our university visit www.curtin.edu.au

Please provide a cover letter, and your CV to allow us to assess your suitability for this role. 

To view a copy of the Position Description, please copy and paste the following link into your web browser:

https://tinyurl.com/2hy2mz85

Applications close: 4:00pm AWST, Wednesday 26 June 2024.
 
Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin’s satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

If you have any queries in relation to this application process, please contact our careers team on 08 9266 9000 (option 3,1), quoting the reference number.

Please note we are not accepting applications from recruitment agencies at this time.