Receptionist/Police Records

Title:

107M-YN - Program Assistant

Business Title:

Receptionist/Police Records

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at [email protected] or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision, the Receptionist/Police Records administers a wide variety of duties performed in support of police operations and assisting law enforcement personnel. Work involves utilizing computer-based programs and reports to manage data for the records unit by accurately maintaining confidentiality of sensitive information, printing and disseminating records and case reports as required, establish and maintain a variety of files and police records for investigative and statistical reports, filing and retrieving information for department personnel as requested or otherwise necessary. The incumbent will be required to meet strict deadlines, use independent judgment and the ability to interpret and apply a variety of laws, policies and conformance with numerous interacting procedures. This is an 8:00am to 5:00pm, Monday through Friday position. Office is open to all law enforcement personnel and accessible after hours to obtain information on police reports as needed.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Possession of, or ability to obtain by time of hire, a valid driver’s license.

Preferred Qualifications:

• Demonstrated computer software skills and experience with Microsoft Office applications including, Outlook, Word, Excel and Access. 

• Demonstrated experience with Filemaker Pro or other similar database software. 

• Demonstrated experience and ability to accurately prepare documents and enter data.

• Demonstrated experience working under pressure and meeting deadlines. 

• Demonstrated experience with time reporting and payroll processing. 

• Demonstrated experience preparing personnel documents. 

• Demonstrated organizational skills. 

• Demonstrated experience with procurement procedures. 

• Demonstrated experience providing excellent customer service. 

• Demonstrated ability to communicate effectively both orally and in writing. 

• Demonstrated ability to work independently. 

• Experience with appropriately handling confidential data and materials.

Additional Information:

Monthly Salary: $2,799.00
FTE: 100%
Permanent/Temporary/Project: Permanent

City, State, Zip: Pullman WA 99164

Area/College: 23
Department Name: WSU Police Department
Department Link: police.wsu.edu
Background Check: This position has been designated by the department to require a background check.

Posting Close Date: Applicants must submit their completed application by October 10, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application.
Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .

Title:

107M-YN - Program Assistant

Business Title:

Receptionist/Police Records

Location:

Employee Type:

Classified

Job Family:

Civil Service - OT Eligible

Position Details:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at [email protected] or 509-335-4521 if you have questions regarding this.

Summary of Duties:

Under general supervision, the Receptionist/Police Records administers a wide variety of duties performed in support of police operations and assisting law enforcement personnel. Work involves utilizing computer-based programs and reports to manage data for the records unit by accurately maintaining confidentiality of sensitive information, printing and disseminating records and case reports as required, establish and maintain a variety of files and police records for investigative and statistical reports, filing and retrieving information for department personnel as requested or otherwise necessary. The incumbent will be required to meet strict deadlines, use independent judgment and the ability to interpret and apply a variety of laws, policies and conformance with numerous interacting procedures. This is an 8:00am to 5:00pm, Monday through Friday position. Office is open to all law enforcement personnel and accessible after hours to obtain information on police reports as needed.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Possession of, or ability to obtain by time of hire, a valid driver’s license.

Preferred Qualifications:

• Demonstrated computer software skills and experience with Microsoft Office applications including, Outlook, Word, Excel and Access. 

• Demonstrated experience with Filemaker Pro or other similar database software. 

• Demonstrated experience and ability to accurately prepare documents and enter data.

• Demonstrated experience working under pressure and meeting deadlines. 

• Demonstrated experience with time reporting and payroll processing. 

• Demonstrated experience preparing personnel documents. 

• Demonstrated organizational skills. 

• Demonstrated experience with procurement procedures. 

• Demonstrated experience providing excellent customer service. 

• Demonstrated ability to communicate effectively both orally and in writing. 

• Demonstrated ability to work independently. 

• Experience with appropriately handling confidential data and materials.

Additional Information:

Monthly Salary: $2,799.00
FTE: 100%
Permanent/Temporary/Project: Permanent

City, State, Zip: Pullman WA 99164

Area/College: 23
Department Name: WSU Police Department
Department Link: police.wsu.edu
Background Check: This position has been designated by the department to require a background check.

Posting Close Date: Applicants must submit their completed application by October 10, 2021 at 11:59 p.m.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Applicants are required to include contact information for professional references within the application.
Required Documents:

• Resume

• Cover Letter

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .