UU Student - Admin/Clerical

University of Utah, United States

Updated: 13 days ago
Location: Salt Lake City, UTAH
Job Type: PartTime
Deadline: 20 Jun 2024

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UU Student - Admin/Clerical
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Announcement
Details


Open Date 03/20/2024
Requisition Number PRN14652N
Job Title UU Student - Admin/Clerical
Working Title Administrative Internship
Job Grade SJ
FLSA Code Nonexempt
Patient Sensitive Job Code?
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 20 hours per week
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
M-F, 20 hours a week, some weekends and holidays   
Is this a work study job? No
VP Area President
Department 00435 - University Campus Store
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $16.00/h
Close Date 06/20/2024
Job Summary
The Campus Store is seeking an Administrative Intern to work directly under the Administrative Manager, to provide complex administrative support to the senior management of the University of Utah Campus Store. This internship will provide valuable hands-on experience in various administrative tasks within the Campus Store including onboarding new staff, data and file management, event coordination, proofreading and editing of documents, and collaboration with various work teams. The Administrative Intern will work closely with our Senior Leadership Team to support daily operations and contribute to the overall efficiency and effectiveness of our organization. 
The University of Utah is the state’s public flagship institution and a top-tier research university. The University Campus Store is the retail arm of the university and is consistently ranked in the top 15 of institutionally run campus stores in the nation. We serve over 40,000 students, faculty, and staff along with millions of visitors each year.
At the University Campus Store, we are dedicated to supporting the mission of the university, including its foundational values of Belonging, Campus Safety, Health and Well-Being, Sustainability, and Academic Freedom. We are dedicated to supporting these values and preparing students for lives of impact as leaders and citizens. We believe in the responsible stewardship of our intellectual, physical, and financial resources, ensuring the long‐term success and viability of the institution. We are looking for staff who can support this mission and provide a welcoming and engaging experience to the Campus Store and university students, faculty, staff, and guests.
Responsibilities
  • Provide support in day-to-day administrative duties, including but not limited to filing, data entry, scanning documents, scheduling appointments, and handling correspondence for Senior Leadership team.
  • Review and proofread documents, reports, and presentations to ensure accuracy, clarity, and adherence to company standards. Provide editing support by correcting grammar, spelling, punctuation, and formatting errors as needed. Collaborate with team members to improve the overall quality of written materials.
  • Assist in the onboarding process for new staff members by preparing welcome materials, coordinating orientation sessions, and ensuring all necessary paperwork is completed accurately and on time. Serve as a point of contact for new hires, answering questions and providing guidance as they acclimate to their roles and the organization.
  • Under the direction of the Administrative Manager, support the planning and execution of company events, meetings, and workshops.
  • Attend meetings as required and accurately record minutes, including key discussion points, action items, and decisions made. Summarize discussions in a clear and concise manner, capturing important details and deadlines. Distribute meeting minutes promptly to attendees and follow up on action items to ensure timely completion.
  • Work collaboratively with team members across different departments to accomplish shared goals and projects. Offer assistance and contribute ideas to improve processes and workflows.
  • Help maintain a well-organized and tidy office environment by ensuring supplies are stocked, equipment is functioning properly, and common areas are clean and presentable.
  • Assist in maintaining accurate and up-to-date records, including employee files, client information, and financial documents. Ensure confidentiality and security of sensitive information.
Minimum Qualifications
Must be a current University of Utah student.
Preferences
  • Demonstrated leadership in work and/or academics.
  • Professionalism and discretion when handling confidential information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
  • Strong written and verbal communication skills with the ability to interact comfortably at all levels of the organization including senior level leaders.
  • Strong attention to detail and proficiency in proofreading and editing written content.
  • Familiarity with style guides such as APA, MLA, or Chicago Manual of Style.
  • Ability to provide constructive feedback and suggestions for improving written communication.
  • Experience with document management software or editing tools is a plus.
  • Detail oriented, highly organized, and adaptable.
  • Ability to work independently and deliver results.
  • Ability to influence and think creatively and strategically.
  • Ability to analyze and problem solving.
  • Preference will be given to students with related technical coursework.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Are you a current University of Utah student?
    • Yes
    • No

    • Applicant Documents
    Required Documents Optional Documents
  • Cover Letter
  • Resume
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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