University Housing Team Administrative Assistant

Colorado State University, United States

Updated: 11 days ago
Location: Fort Collins, COLORADO
Deadline: 03 Jun 2024

Posting Details
Position Information


Classification Title Temporary Hourly
Employment Category Temporary
Is this an Hourly position? Yes
Work Hours/Week 0-40
Overtime Eligible? Yes
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work? No
Description of Work Unit
Housing and Dining Services
Housing & Dining Services (HDS) is a multifaceted auxiliary organization responsible for management of on-campus housing facilities, residential dining, conferences, and the CSU Mountain Campus. Other areas within HDS include the RamCard, communications, sustainability, facilities, human resources, technology services, workplace inclusion, talent management, outreach, and business services. Approximately 450 full-time staff and 1,700 hourly and student staff serve the nearly 8,000 students who live on campus, as well as numerous campus and community guests. We strive to provide our residents and guests with safe living environments, quality dining, and exceptional co-curricular experiences. We accomplish this through sound fiscal and operational management strategies, and an emphasis on the development of programs and services that are designed to enhance personal growth and global engagement. Our staff exemplify our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation, and stewardship in support of the CSU Principles of Community. University Housing works to create a safe and supportive on-campus living and learning environments for approximately 6,000 CSU students.
University Housing
University Housing works to create safe and supportive on-campus living and learning environments for approximately 6,000 CSU students. The University Housing Team fosters a residential environment that fulfills the goals and vision of the Office of University Housing mission statement: We strive to create vibrant and inclusive communities throughout students’ on campus housing experience which enhance learning, personal and social growth, and global engagement.
Working at CSU
Founded in 1870 as the Colorado Agricultural College, Colorado State University is now among the nation’s leading research universities. Fort Collins is an award-winning city located on the Front Range of the Rocky Mountains with the foothills and 14,000-foot peaks visible to residents. Easy access to hiking, skiing, rafting and other outdoor sports is a great advantage to CSU students, faculty and staff.
CSU’s Commitment to Campus offers employees a healthy work-life balance through a wide variety of programs, discounts, and special benefits. This includes Employee Study Privilege (nine free credits per year available through CSU, CSU Global, CSU Online Plus, and University of Northern Colorado), Family Tuition Scholarship Program, Discounted Veterinary Care, Wellness Membership Discounts, Volunteers in Public Schools Leave Program, Athletic Ticket Discounts, and much more! Visit www.facultyandstaff.colostate.edu to learn more about working at CSU.
CSU Land Acknowledgement
Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.
CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment.
Search Contact Email [email protected]
Position Summary
The Administrative Assistant is part of the University Housing Business and Administrative Team, which is responsible for providing support and completion of projects disseminated from the Office Manager for the department.
Primary responsibilities include direct administrative/calendar support for two Assistant Directors and the “Year in the Life” calendar for the department.
Responsible for organization and management of an efficient electronic filing and record keeping system.
Pulls data from various HDS-F systems, including Star Rez for analysis of trends, customer satisfaction or other assessments.
Position Minimum Qualifications
One year customer service or administrative experience
Preferred Qualifications
  • Three years customer service or administrative experience.
  • Proficiency utilizing MS Word, MS Excel, MS Outlook, MS Teams, MS PowerPoint, and a variety of web-based systems and computer programs to perform administrative tasks.
  • Demonstrated experience in maintaining strict confidentiality and discretion.
  • Ability to use exceptional verbal and written communication skills to prepare professional correspondence and present or explain information about the department.
  • Experience professionally interacting with a diverse set of customers which may include students, parents, community members, faculty, professional partners, and more.
  • Demonstrated customer service skills with both internal and external customers.
  • Ability to take initiative and maintain attention to detail.
  • Ability and willingness to build and maintain effective and collaborative working relationships with a multitude of constituents (campus offices, students, faculty, and various community groups)
  • Experience in a higher education environment.
  • Strong organizational skills and ability to work well under pressure with multiple and consistently changing deadlines.
  • Strong problem-solving skills.

Posting Details


Working Title University Housing Team Administrative Assistant
Posting Number 202400312T
Department University Housing
Salary Range $15.50 to $16.50
Employee Benefits
Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/
Close Date 06/03/2024
Special Instructions to Applicants
To apply, please submit a cover letter that addresses the minimum and preferred job qualifications, a resume, and the contact information for three professional references to[email protected] . References will not be contacted without prior notification to applicant.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Diversity Statement
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Job Duties


Job Duty Category Administrative Support
Duty/Responsibility
  • Administrative support
  • Calendar support
  • Room reservations
Percentage Of Time 35
Job Duty Category Data Entry
Duty/Responsibility
  • Data entry
  • Data analysis
  • Reporting
Percentage Of Time 35
Job Duty Category Recording keeping
Duty/Responsibility
  • Electronic filing
  • Record keeping
Percentage Of Time 15
Job Duty Category Customer Service
Duty/Responsibility
  • Customer service correspondence
  • phone calls
  • Support 
Percentage Of Time 15

References


Minimum References Required 3
Maximum References Required 3

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