Training & Organizational Development Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of a Bachelor’s degree, an Associate’s degree (foreign equivalent or higher) plus two (2) years of directly related full-time experience or four (4) years of directly related full-time experience may be considered. Two (2) years full-time administrative experience. Adult learning experience and/or experience working with learning management systems (LMS)/comparable database management systems. Experience with Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications:
Additional years (3+) of full-time administrative experience. Human resources experience. Experience scheduling training/meetings.

Brief Description of Duties:
Reporting to the Training & Organizational Development Manager, the Training & Organizational Development Assistant   will support the unit’s mission of providing training and professional development opportunities that will create the capacity for staff and faculty to thrive. The Training Assistant provides a high level of administrative and customer service support. The incumbent will need to be forward-thinking, and a self-starter. A high level of confidentiality is needed for this role, along with excellent interpersonal communication and writing skills. The Training & Organizational Development Assistant needs to have excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

• Events:
  • Coordinate logistics for training events, including scheduling, room setup, and equipment preparation.
  • Collaborate with trainers to prepare for events, including creating and distributing training materials, presentations, and other resources.
  • Coordinate participant registration and track attendance.
  • Maintain training records and databases, ensuring compliance, accuracy and confidentiality.
  • Assist with maintaining the Learning Management System.
  • Provide technical support during virtual training sessions and troubleshoot issues as needed.
  • Provide support with travel and other accommodations.
• Programs:
  • Work closely with other areas in central HR, and other divisions to ensure alignment of training initiatives with organizational goals.
  • Interact with Labor Relations, OEA, Legal, etc. to assist with training programs that can be offered to employees.
  • Collect feedback from participants and compile evaluations to assess the effectiveness of training programs.
  • Make recommendations to the Training and Organizational Development Manager.
  • Compile data, solicit and research information from a variety of sources, develop and maintain reports, and audit virtual learning modules and videos.
• Communications:
  • Work with HR Communications to update information on training websites and produce promotional materials.
  • Responsible for ensuring that communication related to training is created and sent.
• Other duties or projects as assigned as appropriate to rank and departmental mission.
  

Special Notes:
This is a Management Confidential position. This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .

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