STAFF ASST

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Job Summary

The Staff Specialist may perform duties including but not limited to the administration and management of all activities for the Internal Medicine Residency Program and the leadership team.

Duties and Responsibilities

• Oversee the development and management of all activities for the trainees, including special events, conferences and lunch meetings.
• Provide clerical and administrative assistance to the program leadership team
• Editor / Operator of curriculum website
• Manage all curriculum for website that is functional and user-friendly
• Work directly and indirectly with departmental communications director for education Assistant for Program Education Leads – Website specific Curriculum Provide data on quarterly basis
• Coordinate meetings between leads and program leadership
• Manage divisional reports yearly
• Coordinate meetings
• Compile data and produce documentation to be presented
• Coordinate Semi-Annual Meetings
• Prep documentation required and needed by program leadership
• Management of CONCUR and office transactions within the residency program related to lunches for the residents and staples orders.
• Process resident reimbursements.
• Manage Resident Research and Stead Research Grants
  • Monitor and track all scholarly activity residents complete during training
  • Maintain Database with all program wide scholarly activity
• Share and tabulate data with respective leadership
• Clerical and administrative tasks as directed by the Program Director, Senior Administrator, and Associate Program Directors.
• Clerical assistant to Program Director.

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collectivesuccess depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke Universityand Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.